Department
Real Estate and Asset Management
Requested Action
title
Request approval to renew an existing contract - Department of Real Estate and Asset Management, 23ITB071323C-MH, Septic Tank and Grease Trap Maintenance Services Countywide in the amount not to exceed $45,000.00 with Darling Ingredients, Inc. (Atlanta, GA), to provide septic tank and grease trap maintenance services on an “as needed” basis for Fulton County. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2026 through December 31, 2026. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background This contract furnishes all labor, materials, equipment, tools, equipment, and appurtenances necessary to pump, transport and dispose of waste from septic tanks and grease traps on an “as needed” basis for Fulton County. There are total of one (1) septic tank and 18-grease traps located in selected Fulton County facilities.
Scope of Work: The Scope of Work consists of, but not limited to:
• Fully pump out the exterior grease trap and/or septic tank.
• Scrape all interior walls of the grease trap and remove the debris and residue, steam clean if applicable.
• In accordance with all applicable laws, regulations, and local ordinances, properly dispose of the grease trap and /or septic contents.
• Where an interior grease trap exists, perform the same maintenance, as mentioned in ITB, on the interior grease trap.
• Provide septic pumping every (six) months or weekly according to locate city ordinance
• All tanks must be thoroughly cleaned by using mechanical and as needed manual labor removing all sludge.
• All work must be performed in such a manner as not to inconvenience building occupants.
• Secure and pay for all permits, inspections, and licenses necessary for the execution of their work.
1. Septic Tank
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|
County Facility |
Address |
Maintenance Schedule |
|
1 |
North Training Center |
5025 Roswell Rd NE |
Annual |
2. Grease Traps
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|
County Facility |
Size Capacity |
Maintenance Schedule |
|
1 |
Darnell Senior Center- Atlanta |
1,500 Gallons |
Quarterly |
|
2 |
Auburn Senior Center- Atlanta |
15 Gallons |
Bi-Weekly |
|
3 |
Roswell Senior Center- Roswell |
1,500 Gallons |
Quarterly |
|
4 |
Quality Living Center- Atlanta |
1,500 Gallons |
Quarterly |
|
5 |
Dogwood Senior Center- Atlanta |
20 Gallons |
Bi-Weekly |
|
6 |
New Horizon Senior Center-Atlanta |
20 Gallons |
Bi-Weekly |
|
7 |
Dorothy C. Benson Senior Center-Sandy Springs |
1,500 Gallons |
Quarterly |
|
8 |
Palmetto Senior Center- Palmetto |
1,500 Gallons |
Semi-Annual |
|
9 |
Southeast Senior Center- Atlanta |
1,500 Gallons |
Quarterly |
|
10 |
Oak Hill Home Cottage # 3-Atlanta |
40 Gallons |
Bi-Weekly |
|
11 |
Central Training Center- Atlanta |
1,500 Gallons |
Quarterly |
|
12 |
Justice Tower- Atlanta |
75 Gallons |
Bi-Weekly |
|
13 |
Helene S. Mills Senior Center- Atlanta |
3,000 Gallons |
Bi-Weekly |
|
14 |
Juvenile Justice Center- Atlanta |
1,500 Gallons |
Bi-Weekly |
|
15 |
HJC Bowden Senior Center- East Point |
1,500 Gallons |
Quarterly |
|
16 |
Camp Truitt Senior Center-College Park |
1,000 Gallons |
Quarterly |
|
17 |
Hapeville Senior Center- Hapeville |
1,500 Gallons |
Quarterly |
|
18 |
North Training Center- Atlanta |
1,500 Gallons |
Quarterly |
This service allows the County to be compliant with all local municipal grease management ordinances. If this contract is not approved, the County would be in violation of local ordinances in multiple municipalities. Grease trap pumping and inspections are necessary for food service operations.
Community Impact: In addition to the risk posed to the environment and community health, failure to maintain compliance with municipal grease trap ordinances would force the County to terminate food service at multiple County facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested spending authority in the amount of $45,000 is sufficient to cover the costs for labor, materials, equipment, and repairs for FY2026.
Project Implications: Contract is necessary for the continuation of food delivery services in multiple County facilities.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If this renewal contract is not approved, the County would be in violation of a City of Atlanta ordinance that regulates this service and requires the pumping of grease traps on a weekly basis.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
102-369 |
4/22/24 |
$45,000.00 |
|
1st Renewal |
24-0704 |
11/6/24 |
$45,000.00 |
|
2nd Renewal |
|
|
$45,000.00 |
|
Total Revised Amount |
|
|
$135,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $45,000.00
Prime Value: $45,000.00
Prime Vendor: Darling Ingredients, Inc.
Prime Status: Non-Minority
Location: Atlanta, GA
County: Cobb County
Prime Value: $45,000.00 or 100.00%
Total Contract Value: $45,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Performance Evaluation
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$45,000.00 |
|
Previous Adjustments: |
$45,000.00 |
|
This Request: |
$45,000.00 |
|
TOTAL: |
$135,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1116: General, Real Estate and Asset Management, Building Maintenance- $45,000.00 “Subject to availability of funding adopted for FY2026 by BOC”
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Key Contract Terms |
|
Start Date: 1/1/2026 |
End Date: 12/31/2026 |
|
Cost Adjustment: |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating: 88
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2025 |
6/30/2025 |