DEPARTMENT
Real Estate and Asset Management
REQUESTED ACTION
title
Request approval to renew an existing contract - Department of Real Estate and Asset Management, 23ITB071323C-MH, Septic Tank and Grease Trap Maintenance Services Countywide in the amount not to exceed $45,000.00 with Darling Ingredients, Inc. (Atlanta, GA), to provide septic tank and grease trap maintenance services on an "as needed" basis for Fulton County. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2026 through December 31, 2026.
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REQUIREMENT FOR BOARD ACTION
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
STRATEGIC PRIORITY AREA RELATED TO THIS ITEM
Open and Responsible Government
COMMISSION DISTRICTS AFFECTED
All Districts ?
District 1 ?
District 2 ?
District 3 ?
District 4 ?
District 5 ?
District 6 ?
IS THIS A PURCHASING ITEM?
Yes
SUMMARY & BACKGROUND This contract furnishes all labor, materials, equipment, tools, equipment, and appurtenances necessary to pump, transport and dispose of waste from septic tanks and grease traps on an "as needed" basis for Fulton County. There are total of one (1) septic tank and 18-grease traps located in selected Fulton County facilities.
Scope of Work: The Scope of Work consists of, but not limited to:
* Fully pump out the exterior grease trap and/or septic tank.
* Scrape all interior walls of the grease trap and remove the debris and residue, steam clean if applicable.
* In accordance with all applicable laws, regulations, and local ordinances, properly dispose of the grease trap and /or septic contents.
* Where an interior grease trap exists, perform the same maintenance, as mentioned in ITB, on the interior grease trap.
* Provide septic pumping every (six) months or weekly according to locate city ordinance
* All tanks must be thoroughly cleaned by using mechanical and as needed manual labor removing all sludge.
* All work must be performed in such a manner as not to inconvenience building occupants.
* Secure and pay for all permits, inspections, and licenses necessary for the execution of their work.
1. Septic Tank
County Facility
Address
Maintenance Schedule|1010|North Training Center
5025 Roswell Rd NE
Annual
2. Grease Traps
County Facility
Size Capacity
Maintenance Schedule|1010|Darnell Senior Center- Atlanta
1,500 Gallons
Quarterly|1010|Auburn Senior Center- Atlanta
15 Gallons
Bi-Weekly|1010|Roswell Senior Center- Roswell
1,500 Gallons
Quarterly|1010|Quality Living Center- Atlanta
1,500 Gallons
Quarterly|1010|Dogwood Senior Center- Atlanta
20 Gallons
Bi-Weekly|1010|New Horizon Senior Center-Atlanta
20 Gallons
Bi-Weekly|1010|Dorothy C. Benson Senior Center-Sandy Springs
1,500 Gallons
Quarterly|1010|Palmetto Senior Center- Palmetto
1,500 Gallons
Semi-Annual|10 10|Southeast Senior Center- Atlanta
1,500 Gallons
Quarterly
10
Oak Hill Home Cottage # 3-Atlanta
40 Gallons
Bi-Weekly
11
Central Training Center- Atlanta
1,500 Gallons
Quarterly
12
Justice Tower- Atlanta
75 Gallons
Bi-Weekly
13
Helene S. Mills Senior Center- Atlanta
3,000 Gallons
Bi-Weekly
14
Juvenile Justice Center- Atlanta
1,500 Gallons
Bi-Weekly
15
HJC Bowden Senior Center- East Point
1,500 Gallons
Quarterly
16
Camp Truitt Senior Center-College Park
1,000 Gallons
Quarterly
17
Hapeville Senior Center- Hapeville
1,500 Gallons
Quarterly
18
North Training Center- Atlanta
1,500 Gallons
Quarterly
This service allows the County to be compliant with all local municipal grease management ordinances. If this contract is not approved, the County would be in violation of local ordinances in multiple municipalities. Grease trap pumping and inspections are necessary for food service operations.
Community Impact: In addition to the risk posed to the environment and community health, failure to maintain compliance with municipal grease trap ordinances would force the County to terminate food service at multiple County facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested spending authority in the amount of $45,000 is sufficient to cover the costs for labor, materials, equipment, and repairs for FY2026.
Project Implications: Contract is necessary for the continuation of food delivery services in multiple County facilities.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If this renewal contract is not approved, the County would be in violation of a City of Atlanta ordinance that regulates this service and requires the pumping of grease traps on a weekly basis.
CONTRACT MODIFICATION
CURRENT CONTRACT HISTORY
BOC ITEM
DATE
DOLLAR AMOUNT
Original Award Amount
102-369
4/22/24
$45,000.00
1st Renewal
24-0704
11/6/24
$45,000.00
2nd Renewal
$45,000.00
Total Revised Amount
$135,000.00
CONTRACT & COMPLIANCE INFORMATION (Provide Contractor and Subcontractor details.)
Contract Value: $45,000.00
Prime Value: $45,000.00
Prime Vendor: Darling Ingredients, Inc.
Prime Status: Non-Minority
Location: Atlanta, GA
County: Cobb County
Prime Value: $45,000.00 or 100.00%
Total Contract Value: $45,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
EXHIBITS ATTACHED
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Performance Evaluation
Exhibit 3: Contract Renewal Evaluation Form
CONTACT INFORMATION (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
CONTRACT ATTACHED
title
Yes
PREVIOUS CONTRACTS
title
Yes
TOTAL CONTRACT VALUE
Original Approved Amount:
$45,000.00
Previous Adjustments:
$45,000.00
This Request:
$45,000.00
TOTAL:
$135,000.00
FISCAL IMPACT / FUNDING SOURCE
Funding Line 1:
100-520-5220-1116: General, Real Estate and Asset Management, Building Maintenance- $45,000.00 "Subject to availability of funding adopted for FY2026 by BOC"
KEY CONTRACT TERMS
Start Date:
1/1/2026
End Date:
12/31/2026
Cost Adjustment:
Renewal/Extension Terms:
No renewal options remain
OVERALL CONTRACTOR PERFORMANCE RATING: 88
Would you select/recommend this vendor again?
Yes
Report Period Start:
Report Period End:
4/1/2025
6/30/2025