Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase the spending authority - Department of Real Estate and Asset Management, 20ITB125868C-CG, Glass and Plexiglas Repair and Replacement in an amount not to exceed $40,000.00 with Brad Construction Company II, LLC (Fayetteville, GA), to provide replacement of two SAGE glass curtainwall panels at the Fulton County Juvenile Court building located at 395 Pryor Street SW, Atlanta, Georgia 30312, and anticipated repair/replacement work for the remainder of FY2023. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval to increase spending authority to provide replacement of two SAGE glass curtainwall panels at the Fulton County Juvenile Court building.
Scope of Work: This request for increase in spending authority is expected to cover the costs for replacement of two SAGE glass curtainwall panels at the Fulton County Juvenile Court building located at 395 Pryor Street SW, Atlanta, Georgia 30312, and anticipated repair/replacement work for the remainder of FY2023.
The two panels were damaged due to structural movements of the building curtainwall façade that led to the shattering of insulated glass units (IGU). The Department is requesting an increase in spending authority in the total amount of $40,000.00 for the replacement costs of the IGUs, $17,690.00, with the remaining $22,310.00 to cover anticipated related repair, maintenance and replacement expenses for remaining five months (August through December) of fiscal year 2023.
On October 5, 2022, as Agenda Item #22-0703, the BOC approved the second of two renewal options with a total spending authority in the amount of $55,000.00 for Glass and Plexiglas Repair and Replacement for FY2023 with two vendors - Brad Construction Company II, LLC and P&E Mirror and Glass LLC. The Department has nearly exhausted $47,500.00 of the spending authority as July 11, 2023, which leaves a remaining balance of $7,670.00 for the remainder of FY2023.
It will take approximately 12 to 13 weeks to procure the two SAGE glass pieces after receipt of purchase order.
This contract furnish repair, installation and/or replacement of glass and/or Plexiglas at various locations on an “as needed” basis. The detailed scope of work will vary by individual projects as assigned over the term of the contract. The scope of work includes the removal and replacement of existing damaged glass for items such as, but not limited to, plate glass, table-top glass, storefront glass, passageway door glass, shower door glass, mirrors, glass supplies and materials. Glass products exclude automobiles and truck window glass.
This Countywide contract is considered a stand-by contract that is used on an “as-needed” basis that provide repairs and replacement of damaged glass and/or Plexiglas due to vandalism of County properties.
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested spending authority in the total amount of $40,000.00 is sufficient to cover the costs for labor, materials, repairs, and replacement for the two SAGE glass pieces at the Fulton County Juvenile Court building and to cover anticipated related repair maintenance and replacement expenses for the remaining five months (August through December) of fiscal year 2023.
Project Implications: This project requires specialty tools, equipment, training, and skills for the replacement of two SAGE glass curtainwall panels at the Fulton County Juvenile Court building and will not be performed in a timely or cost-effective manner if this increase spending authority is not approved.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this increase spending authority is not approved, the Department cannot provide replacement of two SAGE glass curtainwall panels at the Fulton County Juvenile Court building.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0703 |
10/7/20 |
$50,000.00 |
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1st Renewal |
21-0794 |
10/20/21 |
$40,000.00 |
|
2nd Renewal |
22-0703 |
10/5/22 |
$40,000.00 |
|
Increase Spending Authority No. 1 |
|
|
$40,000.00 |
|
Total Revised Amount |
|
|
$170,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $40,000.00
Prime Vendor: Brad Construction Company II, LLC
Prime Status: African American Male Business Enterprise
Location: Fayetteville, GA
County: Fayette County
Prime Value: $40,000.00 or 100.00%
Total Contract Value: $40,000.00 or 100.00%
Total Certified Value: $40,000.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 1 to Form of Contract
Exhibit 2: Cost Proposal
Exhibit 3: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$50,000.00 |
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Previous Adjustments: |
$80,000.00 |
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This Request: |
$40,000.00 |
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TOTAL: |
$170,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance- $40,000.00
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 82
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2023 |
6/30/2023 |