Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval to utilize cooperative purchasing contracts - Department of Real Estate and Asset Management, GSA Contract #GS-07F-169DA, NJPA Contract #062117-DAC and NJPA Contract #122017-SCA, Purchase 2021 Specialized Heavy Equipment in the total amount of $231,374.67 with: (A) Deere & Company dba John Deere (Conyers, GA) in the amount of $23,477.75; and (B) Sewer Equipment Co., of America dba Jet-Vac Equipment Co., LLC (Dixon, IL) in the amount of $207,896.92 for the purchase of specialized heavy equipment for the Public Works Departments. This is a one-time procurement. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-455, requests for approval to utilize cooperative purchasing or GSA purchase contracts of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Scope of Work: For the purchase of two pieces of specialized heavy equipment.
Summary List of 2021 Specialized Heavy Equipment to be Purchase by Departments:
1. Enterprise Funds (Revenue):
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# |
Department |
Equipment |
Total Quantity |
Total Cost |
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1 |
Public Works |
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|
|
|
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Water & Sewer Revenue (201) |
John Deere Gator ATV w/Trailer |
1 |
$23,477.75 |
|
|
Water & Sewer Revenue (201) |
GMC w/ 747-TK-ECO Truck Mounted Pressure Sewer |
1 |
$207,896.92 |
|
|
|
Total |
2 |
$231,374.67 |
Community Impact: The vehicles are used to accomplish the assigned tasks in the transportation of employees and equipment during the course of daily operation and maintenance of various Departments within Fulton County.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to utilize Cooperative Purchasing Contracts to purchase two (2) total 2021 specialized heavy equipment for the Public Works Department, one (1) John Deere Gator ATV w/trailer in the amount of $23,477.75 and one (1) GMC w/ 747-TK-ECO truck mounted pressure sewer in the amount of $207,896.92. The total amount not to exceed $231,374.67.
These vehicles and equipment will replace older models that have exceeded their useful operational life in accordance with County Policy 400-6. The Fleet Management Division has recommended replacement of these vehicles and equipment based on the age, mileage and mechanical condition of the vehicles.
The cost per vehicle include a 3 year/36,000 mile maintenance warranty which covers the following vehicle components: engine, transmission, rear-wheel drive, front wheel drive, steering, brakes, front suspension, electrical, air conditioning and heating, high tech components, emission system components, audio, and safety system components. Everyday maintenance, fluids, lubrication, brake pads, wiper blades, etc... are not covered under the warranty.
Project Implications: The replacement of these identified vehicles has exceeded their usefulness based on policy #400-6 and the fact that annual cost to repair/maintain these vehicles exceeds the Kelly Bluebook value.
Community Issues/Concerns: It’s imperative that the County must have to reliable vehicles and equipment available to response to emergencies or any situation day or night to serve the citizens of Fulton County.
Department Issues/Concerns: If replacements of these specialized heavy equipment are not approved, this will strain the County ability to meet and accomplish the daily operation of the Departments.
Contract Modification
This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Click or tap here to enter text.
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: NJPA Contract #062117-DAC- John Deere ATV w/Trailer
Exhibit 2: NJPA Contract #122017-SAC- Truck Mounted Pressure Sewer
Exhibit 3: 2021 Master Vehicle & Equipment Price List
Exhibit 4: Cooperative Purchasing/Statewide/GSA Justification Form
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$231,374.67 |
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TOTAL: |
$231,374.67 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5459-1410: Water & Sewer Revenue, Public Works, Equipment- $207,896.92
Funding Line 2:
201-540-5469-1410: Water & Sewer Revenue, Public Works, Equipment- $23,477.75
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Key Contract Terms |
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Start Date: 4/14/2021 |
End Date: 12/31/2021 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/14/2021 |
12/31/2021 |