Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Public Works, 19ITBC120482A-FB, Manholes, Frames, Grates and Accessories in the amount of $362,575.58 with: (A) Ferguson Waterworks (College Park, GA) in the amount of $221,845.58 and (B) Fiberglass Tank Solutions, LLC (Montreal, MO) in the amount of $140,730.00, to provide manholes, frames, grates and accessories. This action exercises the second of two renewal options. No renewal option remains. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: Department of Public Works recommends approval to renew existing contract to provide manholes, frames, grates and accessories.
Scope of Work: Contractors will provide manholes, frames, grates and accessories to the Department of Public Works for use throughout the North and South Fulton sanitary sewer service areas.
Community Impact: These materials are essential in maintaining the sanitary sewer system. Material will be used to replace aging and failing sewer infrastructure elements. Structures are updated periodically in order to prevent human and environmental health issues related to sewer system failure.
Department Recommendation: The Department recommends approval to renew existing contract with (A) Ferguson Waterworks and (B) Fiberglass Tank Solutions, LLC.
Project Implications: Without these contracts, these materials would not be able to replace failing structures which will prevent Fulton County from potential fines and environmental hazards in the future.
Community Issues/Concerns: None have been expressed to Public Works staff.
Department Issues/Concerns: Public Works staff is not aware of any issues/concerns.
Contract Modification:
(A) Ferguson Waterworks in the amount of $221,845.58
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
19-0910 |
11/06/2019 |
$221,845.58 |
|
1st Renewal |
20-0745 |
10/21/2020 |
$221,845.58 |
|
2nd Renewal |
|
|
$221,845.58 |
|
Total Revised Amount |
|
|
$665,536.74 |
(B) Fiberglass Tank Solutions, LLC in the amount of $140,730.00
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
19-0910 |
11/06/2019 |
$140,730.00 |
|
1st Renewal |
20-0745 |
10/21/2020 |
$140,730.00 |
|
2nd Renewal |
|
|
$140,730.00 |
|
Total Revised Amount |
|
|
$422,190.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $362,575.58
(A)
Contract Value: $221,845.58
Prime Vendor: Ferguson Waterworks
Prime Status: Non-Minority
Location: College Park, GA
County: Fulton County
Prime Value: $ 221,845.58 or 100.00%
Subcontractor: None
Total Contract Value: $221,845.58 or 100.00%
Total M/FBE Value: -0-
(B)
Contract Value: $140,730.00
Prime Vendor: Fiberglass Tank Solutions, LLC
Prime Status: Non-Minority
Location: Montreal, MO
County: Camden County
Prime Value: $140,730.00 or 100.00%
Subcontractor: None
Total Contract Value: $140,730.00 or 100.00%
Total M/FBE Value: -0-
Grand Total Contract Value: $362,575.58 or 100.00%
Grand Total M/FBE Value: 00.00
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement Form
Exhibit 2: Contractor Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Roy Barnes, Deputy Director, Public Works, 404-612-6317
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$ 362,575.58 |
|
Previous Adjustments: |
$ 362,575.58 |
|
This Request: |
$ 362,575.58 |
|
TOTAL: |
$1,087,726.74 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5459-1450: Water & Sewer Revenue, Public Works, Maintenance Supplies - $181,287.79
Funding Line 2:
201-540-5469-1450: Water & Sewer Revenue, Public Works, Maintenance Supplies - $181,287.79
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Key Contract Terms |
|
Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: none |
(A) Ferguson Waterworks
Overall Contractor Performance Rating: 4.0
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2021 |
7/31/2021 |
(B) Fiberglass Tank Solutions
Overall Contractor Performance Rating: 3.0
Would you select/recommend this vendor again?
Yes
|
Report Period Start:Report Period End: |
|
|
1/1/2021 |
7/31/2021 |