Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval of recommended proposal - Finance, 20RFP112320C-MH for Annual Audit Services in the amount of $310,000 with PJC Group, LLC (Atlanta, GA) to provide Annual Audit services including OMB Uniform Guidance (Single Audit), T-Splost annual audit, and defined benefit pension plan audits effective upon Board approval through December 31, 2021, with two renewal options.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-374 and 102-375, all competitive sealed proposals shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
The Finance Department requests approval of the recommended proposal to
provide annual audit services. All local governments in Georgia are required to submit audited financial statements to the State of Georgia Department of Audits and Accounts under O.C.G.A. 36-81-7. This code section also requires the State Auditor review these financial statements to ensure compliance with generally accepted accounting principles, generally accepted government auditing standards, and federal and state regulations.
Scope of Work: In addition to auditing the County’s annual financial statement, this contract also includes the required annual audits specific to federal and state grants under federal OMB Uniform Guidance. Additionally, the Georgia Department of Human Services (DHS) requires the County to submit audited supplementary information relative to the DHS funded grants each program year. In order to continue receiving grant awards from Federal and State agencies, these audit services must be performed. T-SPLOST annual audit requirements are also included under this contract. As in previous years, the audit of the County’s annual defined benefit plan is also contained within this contract.
Community Impact: No direct community impact
Department Recommendation: Recommend approval.
Project Implications: No project implication issues or concerns.
Community Issues/Concerns: None
Department Issues/Concerns: None
Contract Modification: New award
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $310,000.00
Prime Vendor: PJC Group, LLC
Prime Status: African American Male Business Enterprise-Non-Certified
Location: Atlanta, GA
County: Fulton County
Prime Value: $310,000.00 or 100.00%
Total Contract Value: $310,000.00 or 100.00%
Total M/FBE Value: $310,000.00 or 100.00%
Exhibits Attached Evaluation Recommendation letter, vendor performance report
Contact Information (Type Name, Title, Agency and Phone)
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Hakeem Oshikoya, Finance Director, 404-612-6741
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$310,000.00 |
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Previous Adjustments: |
0 |
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This Request: |
$310,000.00 |
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TOTAL: |
$310,000.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-999-S200-1225: $251,400
Funding Line 2:
308-540-5401-1160: $38,500
Funding Line 3:
415-999-R040-1160: $20,100
Funding Line 4:
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Funding Line 5:
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Key Contract Terms |
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Start Date: Upon approval |
End Date: 12/31/2021 |
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Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: Click here to enter text. |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2020 |
9/30/2020 |