Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase the spending authority - Department of Real Estate and Asset Management, 21RFP130049C-CG, Landfill Post Closure Services in an amount not to exceed $150,000.00 with Atlantic Coast Consulting, Inc. (Roswell, GA), to provide the required Georgia Department of Natural Resources, Environmental Protection Division (EPD) Underground Storage Tank (UST) regulatory inspections for the nine (9) identified County owned UST facilities and to provide additional landfill site maintenance/repairs to the detention pond located at Morgan Falls Landfill. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background :The proposed increase in spending authority is being requested to cover the costs to provide the required EPD UST regulatory inspections for the nine (9) identified Fulton County owned UST facilities and to provide additional landfill site maintenance/repairs to the detention pond located at Morgan Falls Landfill.
1. UST Regulatory Inspections:
Fulton County currently owns and operates nine (9) UST facilities. Atlantic Coast Consulting, Inc. will ensure each UST facility maintains EPD compliance status by conducting regulatory inspections, assisting in maintaining records, and assist the County to complete annual tank registrations for each facility and will work with Fulton County to maintain other required UST documentation. Also, provide additional services by assisting Fulton County to respond to the EPD regarding UST compliance issues.
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Fulton County Facilities |
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1 |
Big Creek Water Reclamation Plant |
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2 |
Fulton County Public Works Department (Executive Airport) |
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3 |
Fulton County North Annex |
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4 |
Fulton County South Annex |
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5 |
Fulton County Central Maintenance |
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6 |
Water Resources Operation Center |
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7 |
DREAM Grounds Facility |
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8 |
Fulton County Jail |
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9 |
Fulton county Government Center |
2. Additional Landfill Site Maintenance/Detention Pond Repairs:
The detention pond at the Morgan Falls landfill has experienced a significant amount of erosion and is no longer operating as designed. Since the landfill is closed and stabilized, the pond is no longer necessary and can be removed. The Contractor will evaluate and provide hydrology calculations for pond removal and this will allow the stormwater to flow naturally through the affected area.
Project Costs:
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Task Description |
Costs |
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1 |
UST Regulatory Inspections |
$50,000.00 |
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2 |
Additional Landfill Site Maintenance/Detention Pond Repairs |
$100,000.00 |
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Project Total |
$150,000.00 |
Scope of Work: This contract provides all necessary professional services, project management, and administrative support to implement the post closure care services for the scope of work as indicated in the following areas:
A. Project Management, Scheduling, Recordkeeping and Reporting
B. Implementation of Health and Safety Programs
C. Landfill Compliance Inspections
D. Landfill Gas System (LFG) Management
E. Methane Monitoring and Reporting
F. Groundwater and Surface Water Monitoring and Reporting
G. Landfill Maintenance at Merk/Miles and Morgan Falls Landfills
All work shall be performed in compliance with the guidelines set forth by the GA EPD.
Community Impact: Without this contract, the County's citizens would experience serious hazardous odors coming from the landfills that could be a health hazard.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Project Implications: The County would face serious penalties from the Georgia EPD.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this increase in spending authority is not approved, the County will not have the ability to perform the UST Regulatory Inspections of the nine (9) UST facilities and providing additional landfill site maintenance/repairs to the detention pond located at Morgan Falls Landfill. The County would be in violation with the Environmental Protection Agency.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
21-0965 |
12/1/21 |
$.646,700.00 |
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Increase Spending Authority No. 1 |
22-0638 |
9/7/22 |
$75,000.00 |
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1st Renewal |
22-0628 |
9/7/22 |
$696,700.00 |
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Increase Spending Authority No. 2 |
23-0554 |
8/16/23 |
$155,000.00 |
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2nd Renewal |
23-0677 |
10/4/23 |
$746,700.00 |
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Increase Spending Authority No. 3 |
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$150,000.00 |
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Total Revised Amount |
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$2,470,100.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $150,000.00
Prime Vendor: Atlantic Coast Consulting, Inc
Prime Status: Non-Minority
Location: Roswell, GA
County: Fulton County
Prime Value: $90,000.00 or 60.00%
Subcontractor: BMS Enterprise
Subcontractor Status: African American Male Business Enteprise
Location: Conyers, GA
County: Rockdale County
Subcontractor Value: $60,000.00 or 40.00%
Total Contract Value: $150,000.00 or 100.00%
Total Certified Value: $60,000.00 or 40.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 3 to Form of Contract
Exhibit 2: Cost Proposal
Exhibit 3: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$646,700.00 |
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Previous Adjustments: |
$1,673,400.00 |
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This Request: |
$150,000.00 |
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TOTAL: |
$2,470,100.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5408-1160: General, Real Estate and Asset Management, Professional Services- $100,000.00
Funding Line 2:
100-520-5222-1160: General, Real Estate and Asset Management, Professional Services- $50,000.00
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating:82
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2023 |
6/30/2023 |