Department
Department of Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to rescind an Award - Department of Real Estate and Asset Management, Bid# 20ITB126447C-MH, Commercial Appliance Repair and Replacement Services in the amount of $185,000.00, with Hobart Services-a division of ITW Food Equipment Group, LLC (Troy, OH), to furnish all materials, parts, labor, tools, equipment and appurtenances to provide standby on-site commercial appliance preventive maintenance and repair/replacement services for Fulton County facilities on an “as needed” basis. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-421, when a contract requires termination or rescission of the award, it shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Approval to rescind award for #20ITB126447C-MH, Commercial Appliance Repair and Replacement in the amount of $185,000 from Hobart Service due to refusal to sign contract on the exceptions to the terms and conditions.
On March 30, 2021, Hobart Service notified the County that they were unable to sign the contract. Hobart requested several exceptions to the General Terms and Conditions which were unacceptable to the County.
This project will be re-solicited.
Community Impact: This service impacts the community because of the interruption in the supply of meals to the multi-purpose and community centers if the appliances are inoperable.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to rescind award.
Project Implications: This rescission of the award allows the County to move forward to obtain another contractor to provide preventative maintenance and repair services to all County’s commercial appliances in accordance to the manufacturer’s requirements.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If this rescind award is not approved, the Department cannot move forward in obtaining another Contractor that can provide commercial appliance repair and services Countywide for FY2021.
Contract Modification: N/A
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Exhibits Attached
Exhibit 1: Contractor Refusal Letter
Exhibit 2: Department Recommendation Memo to Rescind Award
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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No
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
$185,000.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
($185,000.00) |
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TOTAL: |
$0.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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☐ |
Approval to Award |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1116: General, Real Estate and Asset Management, Building Maintenance- $0.00
Funding Line 2:
100-520-5220-1116: General, Real Estate and Asset Management, Building Maintenance- $0.00
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Would you select/recommend this vendor again?
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