Department
Registration & Elections
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval of a statewide contract - Registration & Elections, SWC# 99999-SPD-ES40199376IS-02, In-State Car Rental in the amount not to exceed $494,000.00 with Enterprise Leasing of Georgia, LLC (Atlanta, GA) for the rental of box trucks, passenger vehicles and cargo vans for the Public Service Commission Primary/Municipal Primary and Runoff Elections; and the Public Service Commission General/Municipal General Election. Effective January 1, 2025, through September 8, 2025. (MOTION TO APPROVE FAILED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval of statewide contracts of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Department of Registration and Elections recommends approval of statewide contract to provide rental of box trucks, passenger vehicles and cargo vans for the Public Service Commission Primary / Municipal Primary and Runoff Elections; and the Public Service Commission General / Municipal General Election.
Scope of Work: The statewide contract will provide rental of cargo vans and box trucks to transport voting equipment for delivery and pickup during early voting and election days for above-mentioned scheduled elections.
Community Impact: It may have a negative effect on the community, if transporting voting equipment for delivery and pickup during early voting and election day for above-mentioned scheduled elections are not conducted timely.
Department Recommendation: The Department of Registration and Elections recommends approval.
Project Implications: The approval of statewide contract for the rental of cargo vans and box trucks to transport voting equipment for delivery and pickup will ensure the Department to ensure equipment are delivered and picked up in a timely manner.
Community Issues/Concerns: Staff is not aware of any community issue / concerns.
Department Issues/Concerns: Department does not have any issue or concerns regarding the approval of this contract.
Contract Modification: This is a new request.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached:
Exhibit 1: Enterprise SWC# # 99999-SPD-ES40199376IS-02
Exhibit 2: Pricing Sheet
Contact Information (Type Name, Title, Agency and Phone)
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Nadine Williams, Director, Registration and Elections, 404-612-3130
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$494,000.00 |
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TOTAL: |
$494,000.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-265-2654-1120: General, Registration & Elections, Rent/Lease Equipment - $195,980.00 (pending 2025 budget approval)
Funding Line 2:
100-265-2655-1120: General, Registration & Elections, Rent/Lease Equipment - $109,900.00 (pending 2025 budget approval)
Funding Line 3:
100-265-2653-1120: General, Registration & Elections, Rent/Lease Equipment - $188,120.00 (pending 2025 budget approval)
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Key Contract Terms |
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Start Date: 1/1/2025 |
End Date: 9/8/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: N/A
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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