Department
Real Estate and Asset Management
Requested Action
title
Request approval to utilize cooperative purchasing - Department of Real Estate and Asset Management, Sourcewell Contract #042821-ORK, Pest Control Services Countywide, in the amount not to exceed $150,000.00 with Orkin, LLC (Atlanta, GA), to provide comprehensive pest control services on an as-needed basis for Countywide facilities. Effective dates: January 1, 2025, through June 18, 2025. (APPROVED)
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-462, the procurement of any services or supplies on behalf of the County pursuant to any state contract or cooperative purchasing transaction or contract established by a public procurement unit for an amount over $100,000.00 shall be forwarded to the BOC for approval.
Strategic Priority Area related to this item (Yes)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This contract provides all labor, equipment, transportation, and material necessary to ensure approximately 136 County facilities will be free of pests. The objectives shall be to eliminate or reduce current unacceptable pest populations.
Traditional structural Pest Management was largely reactive to pest infestations and based much of its response on the routine, scheduled application of pesticides. The process is based on detailed surveillance (and periodic re-inspection) and the interpretation of data to estimate the nature of the pest population in each area. This monitoring allows accurate decisions to be made on when and where interventions are needed, the type of interventions selected, and the method of application and implementation.
The contractor shall provide detail site-specific recommendations for structural and procedural modifications to achieve pest suppression. This program is designed to minimize pesticide usage and focus on observation.
Scope of Work: The Scope of Work also includes but is not limited to:
1. Provide a comprehensive pest control treatment plan and schedule of service for each facility.
2. The treatment of the exterior perimeter of every building for ants and other pests, (excluding wood destroying organisms) on a monthly minimum or as needed basis.
3. Rodent control around the exterior of every building utilizing bait stations and various flavors of baits. The bait stations will be weatherproof, secured, and numbered.
4. Rodent control for interior shall consist of mechanical traps or glue boards.
5. Control of birds shall be provided as needed.
6. Treatment of non-housing, non-food production areas, such as hallways, storage rooms, janitorial rooms, and loading dock, shall be treated by spot or crack and crevice, as appropriate, on as schedule based on actual need.
7. The treatment of all pipe chases shall contain an insect growth regulator.
8. All treatment in sleeping areas shall consist only of gel-type baits.
9. 2/24 response to emergencies - respond in 2 hrs. 24/7 to emergency needs.
Community Impact: The overall community impact is that pest carry diseases and germs, and they can spread these to humans if not managed properly.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
This is a time and material contract, and the requested spending authority in the amount of $150,000.00 will cover the costs for materials and labor hours to ensure County facilities receive pest control services for FY 2025.
The project management is coordinated by the Department of Real Estate and Asset Management Grounds Maintenance Team.
Project Implications: The integrated pest control management program is to ensure all County facilities are free of pests and rodents; in keeping clean and sanitary facilities that provides healthy and productive environment.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this Cooperative Purchasing Contract is not approved, there will be a delay in providing pest control services for bed bugs, termites, mosquitos, and bees, etc. for all Fulton County facilities for FY2025.
Contract Modification No, this is a new procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Click or tap here to enter text.
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Agreement- Cooperative Orkin, LLC
Exhibit 2: Sourcewell Contract #042821-ORK
Exhibit 3: Contractor’s Performance Report
Exhibit 4: Justification Form for Use of Cooperative Purchasing
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$0.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$150,000.00 |
|
TOTAL: |
$150,000.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-999-S200-1160: General, Non-Agency, Professional Services- $150,000.00 “Subject to availability of funding adopted for FY2025 by BOC”
|
Key Contract Terms |
|
Start Date: 1/1/2025 |
End Date: 6/18/2025 |
|
Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 82
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2024 |
6/30/2024 |