Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Public Works, 21ITB081321K-CRB, Standby Miscellaneous Construction Wastewater System Services in a total amount not to exceed $12,700,000.00 with (A) Site Engineering, Inc. (Atlanta, GA) in an amount not to exceed $3,300,000.00; (B) Wade Coots Company, Inc. (Austell, GA) in an amount not to exceed $3,200,000.00; (C) Sol Construction, LLC (Atlanta, GA) in an amount not to exceed $3,100,000.00; and, (D) Kemi Construction Company, Inc. (College Park, GA) in an amount not to exceed $3,100,000.00 to provide standby miscellaneous construction wastewater system services. This action exercises the second of two renewal options. No option remains. Effective dates: January 1, 2024, through December 31, 2024. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background:
Scope of Work: These standby contracts consist of providing all labor, equipment, and materials necessary for the construction, installation, and repair of sewer mains, wastewater service lines, and projects associated with the spill mitigation program that reduce the inflow and infiltration of stormwater into the sanitary system within both North and South Fulton County service areas. This work includes providing an emergency wastewater main repair crew on an as-needed basis, as directed by Public Works staff.
Community Impact: Wastewater repairs can be made expeditiously under the standby contracts which decreases the amount of time wastewater service may be interrupted to customers.
Department Recommendation: The Department of Public Works recommends approval.
Project Implications: Without the assistance of on-call, standby contractors, the amount of repair work that can be completed by Fulton County will be limited, especially in emergency situations.
Community Issues/Concerns: No concerns have been raised to Public Works staff.
Department Issues/Concerns: Public Works does not have any concerns or issues. The four firms have satisfactorily provided on-call wastewater construction services to Fulton County in the past.
Contract Modification:
(A) Site Engineering
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0979 |
12/01/2021 |
$3,300,000.00 |
|
1st Renewal |
22-0822 |
11/2/2022 |
$3,300,000.00 |
|
2nd Renewal |
|
|
$3,300,000.00 |
|
Total Revised Amount |
|
|
$9,900,000.00 |
(B) Wade Coots Company, Inc.
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0979 |
12/01/2021 |
$3,200,000.00 |
|
1st Renewal |
22-0822 |
11/2/2022 |
$3,200,000.00 |
|
2nd Renewal |
|
|
$3,200,000.00 |
|
Total Revised Amount |
|
|
$9,600,000.00 |
(C) Sol Construction, LLC.
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0979 |
12/01/2021 |
$3,100,000.00 |
|
1st Renewal |
22-0822 |
11/2/2022 |
$3,100,000.00 |
|
2nd Renewal |
|
|
$3,100,000.00 |
|
Total Revised Amount |
|
|
$9,300,000.00 |
(D) Kemi Construction Co.
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0979 |
12/01/2021 |
$3,100,000.00 |
|
1st Renewal |
22-0822 |
11/2/2022 |
$3,100,000.00 |
|
2nd Renewal |
|
|
$3,100,000.00 |
|
Total Revised Amount |
|
|
$9,300,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: 12,700,000.00
(A)
Contract Value: $3,300,000.00
Prime Vendor: Site Engineering, Inc.
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $2,805,000.00 or 85.00%
Subcontractor: JDJ
Subcontractor Status: African American Male Business Enterprise
Location: Decatur, GA
County: DeKalb County
Contract Value: $495,000.00 or 15.00%
Total Contract Value: $3,300,000.00 or 100%
Total Certified Value: $495,000.00 or 15.00%
(B)
Contract Value: $3,200,000.00
Prime Vendor: Wade Coots
Prime Status: Non-Minority
Location: Hiram, GA
County: Paulding County,
Prime Value: $3,200,000.00 or 100%
Total Contract Value: $3,200,000.00 or 100%
Total Certified Value: $0.00 or 0.00%
(C)
Contract Value: $3,100.000.00
Prime Vendor: Sol Construction
Prime Status: Hispanic Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $2,666,000.00 or 86.00%
Subcontractor: Mechanical Jobber
Subcontractor Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Contract Value: $93,000.00 or 3.00%
Subcontractor: Global Control
Subcontractor Status: White Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Contract Value: $62,000.00 or 2.00%
Subcontractor: Loris Transportation
Subcontractor Status: White Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Contract Value: $155,000.00 or 5.00%
Subcontractor: Reeves Associates
Subcontractor Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Contract Value: $31,000.00 or 1.00%
Subcontractor: Llamas Coatings
Subcontractor Status: Hispanic Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Contract Value: $93,000.00 or 3.00%
Total Contract Value: $3,100,000.00 or 100%
Total Certified Value: $3,100,000.00 or 100%
(D)
Contract Value: $3,100,000.00
Prime Vendor: Kemi
Prime Status: African American Male Business Enterprise
Location: College, GA
County: Fulton County
Prime Value: $2,604,000.00 or 84.00%
Subcontractor: Civil Works
Subcontractor Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Contract Value: $310,000.00 or 10.00%
Subcontractor: Integrated Construction Management
Subcontractor Status: African American Female Business Enterprise
Location: Decatur, GA
County: DeKalb County
Contract Value: $93,000.00 or 3.00%
Subcontractor: K & E Group
Subcontractor Status: African American Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Contract Value: $93,000.00 or 3.00%
Total Contract Value: $3,100,00.00 or 100.00%
Total Certified Value: $3,100,00.00 or 100.00%
Grand Contract Value: $12,700,000.00 or 100%
Grand Certified Value: $6,695,000.00 or 52.72%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibits 1: Contractor Performance Reports
Exhibits 2: Contractor Renewal Agreements
Exhibits 3: Contractor Renewal Evaluation Forms
Contact Information (Type Name, Title, Agency and Phone)
title
Roy Barnes, Deputy Director, Public Works 404-612-6317
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$25,400,000.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$12,700,000.00 |
|
TOTAL: |
$38,100,000.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-I067: Water & Sewer R & E, Public Works, Misc. Sewer Line Project - $12,700,000.00.
|
Key Contract Terms |
|
Start Date: 1/1/2024 |
End Date: 12/31/2024 |
|
Cost Adjustment: |
Renewal/Extension Terms: No options remain |
Overall Contractor Performance Rating:
(A) Site Engineering 79
(B) Wade Coots Company, Inc 73
(C) Sol Construction, LLC 85
(D) Kemi Construction Company, Inc. 82
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
|
Report Period End: |
|
1/1/2023 |
|
6/30/2023 |