Department
Real Estate and Asset Management
Requested Action
title
Request approval to renew an existing contract - Department of Real Estate and Asset Management, 24RFP103124C-MH, General Landscaping and Lawncare Services for Countywide Facilities in the total amount not to exceed $2,105,000.00 with (A) ReIMAGE General Contractors, LLC (Atlanta, GA), to provide on-site landscape/ground maintenance and lawn care services for all County-owned sites (A - North Fulton Sites and B - South Fulton Sites) to include Fulton County Executive Airport - Charlie Brown Field. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2026 through December 31, 2026.
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background This contract provides on-site general landscaping and lawn care for Countywide facilities (North Fulton - 20 sites and South Fulton - 79 sites). This contract includes, but is not limited to, maintenance of ground covers, annuals, perennials, shrubs, trees, and irrigation systems. The maintenance shall include but not be limited to application of fertilizers, herbicides, pesticides, watering, pruning, weeding, deadheading, replacement planting (as approved by the County), loose trash removal and disposal out of County facilities, leaf removal, irrigation repair and maintenance, tree removal, spring and fall clean up, vegetation control, grubbing, and upkeep for surplus and unused buildings, facilities, sites, vacant lots, control illegal dumping and removal of debris clean-up on all County-owned sites.
The Department of Real Estate and Asset Management has also submitted a separate action Agenda Item (TMP-6624) requesting BOC approval to amend the existing contract with ReIMAGE to add (A) North Fulton Sites and to assume full landscape maintenance responsibilities for Countywide facilities beginning in 2026. The initial contract for (A) North Fulton Sites was awarded to Georgia Green Grounds Care, LLC in the amount not to exceed $278,000.00 on May 7, 2025, via Item #25-0351, with effective dates June 1, 2025 through December 31, 2025. However, the County has chosen not to exercise its renewal option with Georgia Green Grounds Care, LLC due to unsatisfactory performance (50% rating) following the contractor being acquired by Russell Landscape Group in 2025. As provided in Article 9. Contract Term, b. Renewal Terms, the term of the Agreement in effect shall be deemed the “Ending Term”, with no further contractual obligation to be released at the initial term of December 31, 2025.
Scope of Work: General Landscaping & Lawn Care Services Include:
• Spring/Fall Cleanup: April & November
• Turf Maintenance: Removing debris, seeding, aeration, vermicide
• Mowing of Properties: Turf shall be at a height of 2 to 2.5 inches
• Mulch: Mulch depth from two (2) inches to three (3) inches.
• Shrubs and Tree Plant Maintenance: Necessary prune, trim, and cleaning
• Weed Control and Fertilization
a. Annual/Perennial/Shrub Beds
b. Paved Surfaces
c. Stone/Mulch Areas
• Design and installation of turf grass and others hardscape
• Reseeding
• Irrigation System Maintenance
• Monthly report (visual documentation-before and after photos)
• Quality Assurance/Control program
• Airport (additional reporting)
(A) North Fulton Sites:
Provides comprehensive grounds and turf management program to include routine landscape maintenance, design and installation, arborist, and landscape architect services for 20 sites located in the North Fulton area:
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1 |
ADTC |
14 |
Peachtree Library |
|
2 |
Alpharetta Library |
15 |
Roswell Library |
|
3 |
Buckhead Library |
16 |
Sandy Springs Library |
|
4 |
Dorothy Benson Senior Ctr |
17 |
Turner Field Lots (R/Y/B/S) |
|
5 |
East Roswell Library |
18 |
Customer Service Center @ Maxwell Rd |
|
6 |
Milton Library |
19 |
Iman Park |
|
7 |
Morgan Falls Cell Tower Site |
20 |
Warehouse 79 Milton Ave |
|
8 |
North Fulton Health |
|
|
|
9 |
NE/Spruill Oaks Library |
|
|
|
10 |
North Annex |
|
|
|
11 |
North Training Center |
|
|
|
12 |
Northside Library |
|
|
|
13 |
Ocee Library |
|
|
(B) South Fulton Sites:
Provides comprehensive grounds and turf management program to include routine landscape maintenance, design and installation, arborist, and landscape architect services for 79 sites to include Fulton County Executive Airport-Charlie Brown located in the South Fulton area:
|
1 |
Adams Park |
43 |
New Beginnings Senior Center |
|
2 |
Adamsville/Collier Heights |
44 |
New Horizons Senior Center |
|
3 |
Adamsville Health Center |
45 |
Oak Hill Child & Family AC |
|
4 |
Airport Complex |
46 |
Palmetto Library |
|
5 |
Airway Motel (vacant lot) |
47 |
Palmetto Senior Center |
|
6 |
Auburn Neighborhood SC |
48 |
Police Dept. Major Case |
|
7 |
Bowden Senior Center |
49 |
Police Tactical Center |
|
8 |
Camp Truitt Senior Center |
50 |
Ponce De Leon Library |
|
9 |
Camp Truitt 4H (Cooperative Ext) |
51 |
Public Safety Training Center-FIB |
|
10 |
Emma Darnell Aviation Museum |
|
|
|
11 |
Central Training Center |
|
|
|
12 |
Cleveland Ave Library |
|
|
|
13 |
College Park Library |
52 |
Quality Living Services Senior Center |
|
14 |
College Park Health Center |
53 |
Red Roof Inn |
|
15 |
Justice Center Complex |
54 |
Mercury Dr. Parcel |
|
16 |
Darnell Senior Center |
55 |
McDonald’s (FIB |
|
17 |
David Hagin Firing Range |
56 |
Gas Station Fulton Ind. |
|
18 |
Dogwood Library |
57 |
Fifty-Four Columns-Art & Culture |
|
19 |
Dogwood Senior Center |
58 |
Church Street Property |
|
20 |
East Atlanta Library |
59 |
Loch Lomond Trail |
|
21 |
East Point Library |
60 |
Village Drive Parcel |
|
22 |
Election Prep Center |
61 |
Southeast Senior Center |
|
23 |
Executive Hotel |
62 |
South Annex |
|
24 |
Fairburn Library |
63 |
South Fulton Library |
|
25 |
Juvenile Justice Center |
64 |
Southeast Library |
|
26 |
DREAM Service Building |
65 |
Stonewall Tell |
|
27 |
Hammond House |
66 |
Southwest Library |
|
28 |
Hapeville Library |
|
|
|
29 |
Hapeville Health Center |
67 |
South Fulton Health |
|
30 |
Hapeville Senior Center |
68 |
Fulton County Animal Shelter |
|
31 |
Main Jail Complex |
69 |
Bill Allison Cemetery |
|
32 |
Kirkwood Library |
70 |
Central Maintenance |
|
33 |
Knights Inn Hotel |
71 |
Sheriff Dept. Training & DC |
|
34 |
Mechanicsville Library |
72 |
FCSO Motor Pool |
|
35 |
Medical Examiner’s Office |
73 |
Washington Park Library |
|
36 |
Behavioral Health Community Club House |
74 |
West End Library |
|
37 |
Metropolitan Library |
|
|
|
38 |
MLK Jr. Library |
75 |
Wolf Creek Library |
|
39 |
Helene Mills Senior Center |
76 |
Wolf Creek Trail |
|
40 |
Neighborhood Union Health Center |
77 |
Wolf Creek Trail Weekly Litter Maint |
|
41 |
NW Atlanta Library |
78 |
Jefferson Place Homeless Shelter |
|
42 |
K-9 Unit |
79 |
Jefferson Street Generator Area |
Community Impact: Enhance the professional appearance of the facilities and surrounding communities
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested spending authority in the total amount of $2,105,000.00, is an increase of $249,115.38 ($2,105,000.00 - $1,855,884.62) over the requested spending authority for 2025. That increase is largely due to covering the costs for a 12-month contract. The original contracts were executed for 7-month periods from June 1, 2025, through December 31, 2025, in the total amount not to exceed $1,628,000.00. DREAM subsequently requested that the BOC approve an increase in spending authority (via Agenda Item 25-0715, approved September 17, 2025) with ReIMAGE in the total amount not to exceed $227,884.62, to cover the costs for additional landscape maintenance services for 16 additional Countywide sites in 2025.
This is a time and materials contract and the requested spending authority in the total amount of $2,105,000.00 is sufficient to cover the costs for landscape enhancement, required removal of debris and clean-up, and schedule routine landscape maintenance and lawn care services for Countywide sites, including the Charlie Brown Airport, for FY2026.
Project Implications: This contract provides all the necessary all labor, equipment, transportation, and materials to provide general landscaping, maintenance, and lawn care services for County-wide facilities.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this renewal contract is not approved, DREAM will not have the resources necessary to ensure consistent landscape maintenance throughout the County.
Contract Modification
(A)ReIMAGE General Contractor’s, LLC
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
25-0351 |
5/7/25 |
$1,350,000.00 |
|
Increase Spending Authority No. 1 |
25-0715 |
9/17/25 |
$227,884.62 |
|
Amendment No. 2 |
|
|
$.00 |
|
1st Renewal |
|
|
$2,105,000.00 |
|
Total Revised Amount |
|
|
$3,682,884.62 |
Contract & Compliance Information
Total Contract Value: $2,105,000.00
Prime Vendor: ReIMAGE General Contractors, LLC
Prime Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $2,020,800.00 or 96.00%
Subcontractor: All Turf, Inc.
Subcontractor Status: Non-Minority
Location: Loganville, GA
County: Walton County
Subcontractor Value: $84,200.00 or 4.00%
Total Contract Value: $2,105,000.00 or 100.00%
Total Certified Value: $2,020,800.00 or 96.00%
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Performance Evaluation
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,350,000.00 |
|
Previous Adjustments: |
$227,884.62 |
|
This Request: |
$2,105,000.00 |
|
TOTAL: |
$3,682,884.62 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5222-1160: General, Real Estate and Asset Management, Professional Services- $1,900,000.00 “Subject to availability of funding adopted for FY2026 by BOC”
Funding Line 2:
200-540-5601-1160: Airport, Public Works, Professional Services- $120,000.00 “Subject to availability of funding adopted for FY2026 by BOC”
Funding Line 3:
201-540-5459-1160: Water & Sewer Revenue, Public Works, Professional Services- $42,500.0000 “Subject to availability of funding adopted for FY2026 by BOC”
Funding Line 4:
203-540-5453-1160: Water & Sewer R & E, Public Works, Professional Services- $42,500.00 “Subject to availability of funding adopted for FY2026 by BOC”
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Key Contract Terms |
|
Start Date: 1/1/2026 |
End Date: 12/31/2026 |
|
Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating: 100
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2025 |
6/30/2025 |