Department
Senior Services
Requested Action
title
Request approval to renew an existing contract - Senior Services, 22RFP035A-CJC, Aging Services in an amount not to exceed $4,363,792.43 with (A) Senior Services North, Inc. (Alpharetta, GA) in an amount not to exceed $1,779,844.50; (B) South Fulton Senior Services (College Park, GA) an amount not to exceed $1,469,171.63; and (C) Visiting Nurses Health Systems (Atlanta, GA) in an amount not to exceed $1,114,776.30 to provide Aging Services for Fulton County seniors aged 60 and above. This action exercises the first of four renewal options. Three renewal options remain. Effective date January 1, 2024, thru December 31, 2024. (HELD ON 12/6/23) (APPROVED)
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) month or less.
Strategic Priority Area related to this item
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: These contracts support Neighborhood Senior Center Management (NSC) for 14 centers, Volunteer Services (NSC support) and Case Management in Central, North and South Fulton to eligible Fulton County seniors aged 60 and above.
Scope of Work: The Department of Senior Services Aging Services program provides services and support to seniors with mobility. Case Management is a service for seniors that require needs due to being homebound or having limited mobility. The case manager assesses the senior’s current situation to align services to support them. Senior Center Management supports the County’s 14 centers and allows seniors to visit Fulton County Neighborhood Senior Centers to receive services, participate in programs and partake of meals on a daily basis in a clean and safe environment. Volunteer Services augments senior center staff support, addresses social isolation and increases access to community services.
Community Impact: These are support services that enable eligible Fulton County seniors to participate in daily activities near their homes which advances mobility, reduces social isolation and its implications, while promoting engagement and cognitive stimulation. Caregivers are less stressed as they leave their loved one in a safe and supervised environment with a professional. According to the Sharefulton Senior Services Performance Dashboard, as of the third quarter of FY23, 41.2K meals were served at Neighborhood Senior Centers, 1,441 seniors are registered to receive Case Management services and as of Q2-23, 92% of senior center participants (customers) self-report a reduction in isolation.
Department Recommendation: The Department recommends approval.
Project Implications: This service will provide Aging Services to eligible Fulton County seniors aged 60 and above. The service prevents seniors from being isolated and sedentary.
Community Issues/Concerns: If the contract is not approved there are community concerns regarding access to vital resources and services.
Department Issues/Concerns: If the contract is not approved, there are departmental concerns regarding the County’s ability to continue to provide services and resources to the community. The Department submitted a contract enhancement of $90,000.00 due to increase case management labor. Upon BOC approval of the FY24 adopted budget and inclusion of this amount, the Department will submit a contract amendment reflecting the enhancement.
Contract Modification
(A) Senior Services North Fulton
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0988 |
12/21/2022 |
$1,779,844.50 |
|
1st Renewal |
|
|
$1,779,844.50 |
|
Total Revised Amount |
|
|
$3,559,689.00 |
(B) South Fulton Senior Services
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0988 |
12/21/2022 |
$1,469,171.63 |
|
1st Renewal |
|
|
$1,469,171.63 |
|
Total Revised Amount |
|
|
$2,938,343.26 |
(C) Visiting Nurses Health Systems
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0988 |
12/21/2022 |
$1,238,640.33 |
|
Amendment |
23-0315 |
05/03/2023 |
- $123,864.03 |
|
1st Renewal |
|
|
$1,114,776.30 |
|
Total Revised Amount |
|
|
$2,229,552.60 |
Contract & Compliance Information
Total Contract Value $4,363,792.43
(A)
Contract Value: $1,779,844.50
Prime Contractor: Senior Services North Inc.
Prime Status Prime Status: Non-Profit
Location: Alpharetta, GA
County: Fulton County
Prime Value: $1,779,844.50 or 100.00%
Total Contract Value: $1,779,844.50 or 100.00%
Total Certified Value: $Non-Profit
(B)
Contract Value: $1,469,171.63
Prime Contractor: South Fulton Senior Services
Prime: Prime Status: Non-Profit
Location: College Park, GA
County: Fulton County
Prime Value: $1,469,171.63 or 100.00%
Total Contract Value: $1,469,171.63 or 100.00%
Total Certified Value: $Non-Profit
(C)
Contract Value: $1,114,776.30
Prime Contractor: Visiting Nurse Health System, Inc.
Prime Status: Non-Profit
Location: Atlanta, GA
County: Fulton County
Prime Value: $1,147,967.90 or 100.00%
Total Contract Value: $1,114,776.30 or 100.00%
Total Certified Value: $Non-Profit
Grand Total Contact Value: $4,363,792.43 or 100.00%
Grand Total Certified Value: $Non-Profit Firms
Exhibits Attached
Exhibit 1: Contractor Performance Reports
Exhibit 2: Contractor Renewal Evaluation
Exhibit 3: Contract Renewal Forms
Contact Information
title
Ladisa Onyiliogwu, Director, Department of Senior Services, 404-281-4042
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$4,487,656.46 |
|
Previous Adjustments: |
$-123,864.03 |
|
This Request: |
$4,363,792.43 |
|
TOTAL: |
$8,727,584.86 |
Grant Information Summary
|
Amount Requested: |
$1,989,112.46 |
☒ |
Cash |
|
Match Required: |
$78,690.00 |
☐ |
In-Kind |
|
Start Date: |
January 1, 2024 |
☐ |
Approval to Award |
|
End Date: |
June 30, 2025 |
☐ |
Apply & Accept |
|
Match Account $: |
100-183-183Y-1900 |
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-183-18NC-1160: General, Senior Services, Professional Services - $968,775.66
Funding Line 2:
100-183-183Y-1160: General, Senior Services, Professional Services -$1,122,035.54 Contingent upon BOC approval of the FY24 Budget
Funding Line 3:
100-183-183X-1160: General, Senior Services, Professional Services - $ 283,868.77
Funding Line 4:
461-183-AR24-1160: Grant, Senior Services, Professional Services - $994,556.23
Funding Line 5:
461-183-AR25-1160: Grant, Senior Services, Professional Services - $994,556.23
|
Key Contract Terms |
|
Start Date: 1/1/2024 |
End Date: 12/31/2024 |
|
Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: Click here to enter text. |
Overall Contractor Performance Rating:
Senior Services North Inc. 70
South Fulton Senior Services 70
Visiting Nurse Health System, Inc. 70
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2023 |
6/30/2023 |