Department
Human Resources Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a recommended proposal - Department of Human Resources Management, 24RFP1325481B-PS, Family and Medical Leave Act (FMLA) Administration Services in an amount not to exceed $109,796.00 with Sedgwick Claims Management, Inc. (Memphis, TN) to provide comprehensive FMLA administration for the Fulton County workforce upon execution of contract through December 31, 2025, with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Sections 102-374 and 102-375, all competitive sealed proposals shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Scope of Work: This contract will provide comprehensive FMLA administration for Fulton County, beginning with the request for FMLA leave through the determination and expiration and/or exhaustion of the leave. The vendor will perform FMLA leave administration and management including, but not limited to, issuance of initial FMLA claim package and all other FMLA-related communications to employees, determination of FMLA leave eligibility, approval and denial of FMLA claims, verification of medical certification, and tracking of FMLA requests, absences and utilization.
Community Impact: There is no community impact.
Department Recommendation: The Department of Human Resources Management recommends approval of the recommended vendor.
Project Implications: There are no project implications.
Community Issues/Concerns: There are no community issues or concerns.
Department Issues/Concerns: There are no department issues or concerns.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $109,796.00
Prime Vendor: Sedgwick Claims Management, Inc.
Prime Status: Non-Minority
Location: Memphis, TN
County: Shelby County
Prime Value: $109,796.00 or 100.00%
Total Contract Value: $109,796.00 or 100.00%
Total Certified Value: $0.00
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Evaluation Committee Recommendation Letter
Exhibit 2: Performance Report
Contact Information (Type Name, Title, Agency and Phone)
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Kenneth L. Hermon, Jr., Chief Human Resources Officer, Department of Human Resources Management, 404.613.0923
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$109,796.00 |
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TOTAL: |
$109,796.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-215-2157-1160: General, Human Resources, Professional Services, $109,796.00
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Key Contract Terms |
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Start Date: Effective upon BOC approval. |
End Date: 12/31/2025 |
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Cost Adjustment: Not applicable. |
Renewal/Extension Terms: Two (2) one-year renewal options. |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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12/16/2024 |
3/15/2025 |