Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval to utilize a cooperative purchasing contract - Department of Real Estate and Asset Management, Sourcewell Contract RFP #032824-CER, Equipment, Product, or Services in the total amount not to exceed $313,111.81 with Certified Stainless Service, Inc. dba West-Mark through Sourcewell’s Authorized Representative Vacutek, LLC (Austell, GA), to purchase and deliver one (1) Hydro Sewer Jetting Truck, Aquatech SJR-1500 (steel water tank), with a 1,500 gallon capacity for the Fulton County Public Works Department. This is a one-time procurement. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval to utilize cooperative purchasing contracts of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background On, January 24, 2024, the BOC approved to utilize a Statewide Contract #99999-001-SPD0000177-0009, Tractor, Mowers, and Earthmoving Equipment, as BOC Item #24-0059 with (B) Environmental Products Group, Inc. in an amount not to exceed $343,469.00, to purchase and deliver one (1) each Vactor Sewer Cleaner for the Public Works Department.
However, the Vactor Sewer Cleaner will not be available for another year. The Public Works Department in response searched and located a comparable sewer-jetting equipment that’s readily available at Vacutek, LLC, an authorized representative dealer through a Sourcewell Contract in the amount not to exceed $313,111.81, a cost saving of $30,357.19.
Now, Department of Real Estate and Asset Management on be-half of the Public Works Department, is requesting to purchase and delivery of one (1) piece of specialized heavy equipment, a Hydro- Sewer Jetting Truck, Aquatech SJR-1500 (steel water tank), with a 1,500-gallon capacity.
This equipment will replace older models that have exceeded their useful operational life in accordance with County Policy 400-6. The Fleet Management Division has recommended replacement of these vehicles and equipment based on the age, mileage, and mechanical condition of the vehicles.
The cost per vehicle includes a 3 year/36,000-mile maintenance warranty which covers the following vehicle components: engine, transmission, rear-wheel drive, front wheel drive, steering, brakes, front suspension, electrical, air conditioning and heating, high tech components, emission system components, audio, and safety system components. Everyday maintenance, fluids, lubrication, brake pads, wiper blades, etc... are not covered under the warranty.
Scope of Work: To purchase and deliver one (1) Hydro- Sewer Jetting Truck, Aquatech SJR-1500 (steel water tank), with a 1,500 -gallon capacity. This is a one-time procurement for the Public Works Department for 2024.
The authorized dealer (Vecutek, LLC) will work in collaboration with the Department Real Estate Asset Management’s Fleet Management Division for coordination and delivery of specialized heavy equipment for the Public Works Department.
Community Impact: This specialized equipment is used to accomplish the assigned tasks during daily operation and maintenance for the water Sewer Division in the Public Works Departments.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of behalf of the Public Works Department.
Project Implications: The replacement of this identified equipment has exceeded its usefulness life based on County policy #400-6 and the fact that annual cost to repair/maintain these vehicles exceeds the Kelly Bluebook value.
Community Issues/Concerns: It’s imperative that the County have reliable vehicles and equipment available to respond to emergencies or any situation day or night to serve the citizens of Fulton County.
Department Issues/Concerns: If replacement of this specialize equipment is not approved, this will strain the Department of Public Works’ ability to meet and accomplish the daily operational needs of the County.
Contract Modification No, this a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Click or tap here to enter text.
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Sourcewell Contract #RFP 032824-CER
Exhibit 2: Cost Proposal
Exhibit 3: Cooperative Purchasing/Statewide Justification Form
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$313,111.81 |
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TOTAL: |
$313,111.81 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5459-1410: Water & Sewer Revenue, Public Works, Equipment- $313,111.81
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: N/A
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |