Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of recommended proposals- Department of Real Estate and Asset Management, RFP#20RFP127348C-CG, Standby Emergency Repair and Restoration Services in the total amount of $3,000,000.00 with (A) Full Circle Restoration & Construction Services, Inc. (Duluth, GA), in the amount of $1,500,000.00; and, (B) CRM Services, LLC (Austell, GA), in the amount of $1,500,000.00 to provide standby emergency repair and restoration services for Fulton County facilities on an as needed basis. Effective upon execution of contracts through December 31, 2021 with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-374 and 102-375, all competitive sealed proposals shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Provide standby emergency repair and restoration services for Fulton County facilities on an “as needed” basis.
Scope of Work: The scope of work includes but is not limited to: repair and/or restoration of facility damage resulting from natural or man-made causes. Repair and/or restoration of life safety systems such as fire alarm systems, sprinkler systems and intrusion alarm systems which are damaged by any kind of event may be necessary. Emergency services may also be required in the event of a malfunction of building systems (i.e., heating, electrical) and must be temporarily alleviated in order to maintain facility operation. The contracts also provide environmental tests including air and water quality tests.
These standby restoration contracts will ensure DREAM has the means and resources to prevent prolonged interruption of services in County facilities due to unpredictable or pre-defined events such as fire, storm, water or other incidental damage; and, provides sufficient spending authority and the resources to respond quickly to prevent more extensive damage to facilities and environmental impact on operations.
These are time and materials contracts. The requested spending authority covers the cost for the equipment, materials, replacement of systems parts/components and laboring for repairs.
Community Impact: This effort is necessary for the environmental health and comfort of the patrons and employees in County facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Project Implications: The intent of these standby contracts is to provide a complete emergency disaster response, recovery and restoration services that respond immediately in case of catastrophe situation to Fulton County facilities. The County does not have the manpower and equipment required for services of this nature.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If these proposals are not approved, the County will have the capacity, or the expertise, to perform this service in-house.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $3,000,000.00
(A)
Contract Value: $1,500,000.00
Prime Vendor: CRM Services, LLC
Prime Status: African American Male Business Enterprise - Non-Certified
Location: Powder Springs, GA
County: Cobb County
Prime Value: $1,350,000.00 or 90.00%
Subcontractor: BAKOP Construction
Subcontractor Status: African American Male Business Enterprise - Non-Certified
Location: Douglasville, GA.
County: Douglas County
Contract Value: $75,000.00 or 5.00%
Subcontractor: DMCI
Subcontractor Status: African American Male Business Enterprise - Non-Certified
Location: Marietta, GA
County: Cobb County
Contract Value: $75,000.00 or 5.00%
Total Contract Value: $1,500,000.00 or 100.00%
Total M/FBE Value: $1,500,000.00 or 100.00%
(B)
Contract Value: $1,500,000.00
Prime Vendor: Full Circle Restoration Construction Services, Inc.
Prime Status: Hispanic Male Business Enterprise - Non-Certified
Location: Duluth, GA
County: Gwinnett County
Prime Value: $990,000.00 or 66.00%
Subcontractor: Mayberry Electric
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Contract Value: $30,000.00 or 2.00%
Subcontractor: Marquise Plumbing
Subcontractor Status: Non-Minority
Location: Suwanee, GA
County: Gwinnett County
Contract Value: $75,000.00 or 5.00%
Subcontractor: United Maintenance
Subcontractor Status: White Female Business Enterprise - Certified
Location: Atlanta, GA
County: Fulton County
Contract Value: $ 75,000.00 or 5.00%
Subcontractor: Porter Steel
Subcontractor Status: Non-Minority
Location: Lilburn, GA
County: Gwinnett County
Contract Value: $30,000.00 or 2.00%
Subcontractor: Clean Air Environmental
Subcontractor Status: Non-Minority
Location: Cartersville, GA
County: Bartow County
Contract Value: $120,000.00 or 8.00%
Subcontractor: Penta Engineering
Subcontractor Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Contract Value: $30,000.00 or 2.00%
Subcontractor: American Environmental Management Services
Subcontractor Status: Non-Minority
Location: Decatur, GA
County: DeKalb County
Contract Value: $75,000.00 or 5.00%
Subcontractor: Applied Technical Services (ATS)
Subcontractor Status: Non-Minority
Location: Marietta, GA
County: Cobb County
Contract Value: $30,000.00 or 2.00%
Subcontractor: Century Fire Protection
Subcontractor Status: Non-Minority
Location: Duluth, GA
County: Gwinnett County
Contract Value: $30,000.00 or 2.00%
Subcontractor: SecurAmerica
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Contract Value: $15,000.00 or 1.00%
Total Contract Value: $1,500,000.00 or 100.00%
Total M/FBE Value: $1,065,000.00 or 71.00%
Grand Contract Value: $3,000,000.00 or 100.00%
Grand M/FBE Value: $2,565.000.00 or 85.50%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Evaluation Committee Recommendation Letter
Exhibit 2: Contractor’s Performance Reports
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$3,000,000.00 |
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TOTAL: |
$3,000,000.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-TBD: Capital, Real Estate and Asset Management, To-Be-Determine-$3,000,000 “This is a Standby Contract that is dependent on the “availability of funding as identified as part of DREAM Pay as You Go capital program”. Incidents that are Emergency Based, Sudden and Accidental will be reimbursed by Risk Management” adopted for FY2021
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Key Contract Terms |
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Start Date: 7/1/2021 |
End Date: 12/31/2021 |
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Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: Two one-year renewal options |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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7/1/2021 |
12/31/2021 |