Department
Library
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Fulton County Library Systems, 24ITBC1288213B-PS, Library Non-book Materials (CD’s, DVD’s and Spoken Words Audio Materials) in an amount not to exceed $40,000.00 with Baker and Taylor LLC (Charlotte, NC) to provide non-book materials to all 34 library locations. This action exercises the first of two renewal options. One renewal option remains. Effective: January 1, 2025, through December 31, 2025. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Arts and Libraries
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This request will provide Non-book Materials (CD’s, DVD’s and Spoken Words Audio Materials) for Fulton County Library Systems. The vendor must have an online database of titles and must provide the FCLS access to this database at no charge, in order for the FCLS to search titles, submit orders, cancel orders, claim materials, and check status Selected vendor(s) must have an inventory large enough to supply multiple copies of requested titles to meet our 90% fill-rate within the specified turnaround time.
Scope of Work: This action allows the library to provide a wide selection of Non-book Materials (CD’s, DVD’s and Spoken Words Audio Materials) for Library patrons.
Community Impact: Fulton County citizens can access a wide variety of non-book media throughout the Fulton County Library System.
Department Recommendation: The Fulton County Library System recommends approves the recommendation to renew this vendor.
Project Implications: Fulton County is the largest county in Georgia. Not providing this service negatively impacts a wide range of Fulton County citizens in every Fulton area code.
Community Issues/Concerns: There are no Community Issues/Concerns.
Department Issues/Concerns: There are no Department Issues/Concerns.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0370 |
6/5/2024 |
$126,700.98 |
|
1st Renewal |
|
|
$40,000.00 |
|
Total Revised Amount |
|
|
$166,700.98 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $40,000.00
Contract Value: $40,000.00
Prime Vendor: Baker & Taylor, LLC
Prime Status: Non-Minority
Location: Charlotte, NC
County: Mecklenburg County
Prime Value: $40,000.00 or 100.00%
Total Contract Value: $40,000.00 or 100.00%
Total Certified Value: $-0-
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contractor Renewal Evaluation Form
Exhibit 3: Performance Evaluation
Contact Information
title
Jamar Parker, Financial Systems Manager 404-771-7578
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$126,700.98 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$40,000.00 |
|
TOTAL: |
$166,700.98 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
100-650-6565-1312: General Fund, Library, Books-Library - $40,000.00
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Key Contract Terms |
|
Start Date: 1/1/2025 |
End Date: 12/31/2025 |
|
Cost Adjustment: |
Renewal/Extension Terms: One Renewal Option Remains |
Overall Contractor Performance Rating: 100
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2023 |
1/8/2024 |