Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to extend an existing contract - Department of Real Estate and Asset Management, RFP#18RFP113772C-BKJ, Bus and Shuttle Services in the amount of $174,286.00 with MTI Limousine and Shuttle Services (College Park, GA), to provide continued bus and shuttle services for Fulton County employees and jurors for three (3) additional months. Effective dates: January 1, 2022, through March 31, 2022. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract & necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval to extend existing contract to provide continued Bus and Shuttle Services for three (3) additional months from January 1, 2022 through March 31, 2022 until new RFP solicitation and award processes are completed for FY2022.
Scope of Work: This contract provides transportation services primarily from Monday through Friday for Fulton County employees and jurors who park at the Brown, Yellow, Red and Silver lots to Fulton County Government Center located at 141 Pryor Street, Justice Center Tower located at 185Central Avenue, Tax Assessor Office located at 135 Peachtree Street, Central Library located at 1Margaret Mitchell Square NW, and the Fulton County Health Services building located at 10 Park Place.
The Scope of Work includes but not limited to:
1. Provide the County, on the 1st day of each month by COB, a status report on the total number of riders, total mileage driven, fuel consumption, and interruptions in service;
2. Provide the County a Customer Survey Report on a quarterly basis. They are to provide the customer (County staff and jurors) the opportunity to rate the quality of service and expectations being provided (cleanliness, driving, schedule pick-ups, etc.); and
3. Assist the County and Transportation provider to maintain and enhance the performance standards set forth in the proposal.
Community Impact: The County employees and the Jurors downtown parking arrangements will be dramatically affected if this extension is not approved.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to extend existing contract to provide continued Bus and Shuttle Services for three (3) additional months from January 1, 2022 through March 31, 2022 until new RFP solicitation and award processes is completed for FY2022.
This extension for three (3) additional months’ time period, effective January 1, 2022 through March 31, 2022, is being requested to ensure continued bus and shuttle services until the new RFP #21RFP131973C-MH solicitation and Evaluation Committee recommendation processes, BOC award approval and finalize the contract execution are completed.
The existing contract #18RFP113772C-BKJ expires on December 31, 2021. The new RFP #21RFP131973C-MH is currently being solicited by the Purchasing Department with a closing date of November 16, 2021. An extension of the current contract will allow time for the Evaluation Committee to review and evaluate all proposals and make a recommendation for the best qualified contractor to provide bus and shuttle services for Fulton County for FY2022.
We anticipate new contracts to begin April 1, 2022.
Historical Expenditures:
• FY2021: The County expenditure as of 10/28/2021 is $468,297.14
• FY2020: The County spent $616,234.67
• FY2019: The County spent $516,739.20
• FY2018: The County spent $498,359.00
Project Implications: This contract provides bus and shuttle services to County employees and jurors, and special transportation for other County agencies, as needed.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this contract extension is not approved, the Department cannot continue to provide bus and shuttle services for County employees and Jurors, nor will it be able to provide bus services for special events. Also, the Department does not have sufficient capacity to provide these services in-house, as additional license drivers and busses to use for transport of employees and jurors to various locations will be needed.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
19-0140 |
2/20/19 |
$511,133.30 |
|
1st Renewal |
19-0847 |
10/16/19 |
$644,548.00 |
|
2nd Renewal |
|
|
$644,548.00 |
|
Contract Extension No. 1 |
|
|
$174,286.00 |
|
Total Revised Amount |
|
|
$1,974,515.30 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $174,286.00
Prime Vendor: MTI Limousine and Shuttle Services
Prime Status: African American Male Business Enterprise-Non-Certified
Location: College Park, GA
County: Fulton County
Prime Value: $174,286.00 or 100.00%
Total Contract Value: $174,286.00 or 100.00%
Total M/FBE Value: $174,286.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Extension No. 1 to Form of Contract
Exhibit 2: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$511,133.30 |
|
Previous Adjustments: |
$1,289,096.30 |
|
This Request: |
$174,286.00 |
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TOTAL: |
$1,974,515.30 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5223-1160: General, Real Estate and Asset Management, Trash Services- $174,286 “Subject to availability of funding adopted for FY2022 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 3/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2022 |
12/31/2022 |