Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a statewide contract - Department of Real Estate and Asset Management, SWC#99999-001-SPD0000203-0001, SWC#99999-001-SPD0000203-0003, and SWC#99999-001- SPD0000203-0004, Tires, Tubes, Accessories and Repair Services in the total amount of $175,000.00 with (A) Bridgestone Americas Tire Operations, LLC d/b/a Atlanta Commercial Tire, Inc. (Forest Park, GA) in an amount of $25,000.00; (B) The Goodyear Tire & Rubber Company d/b/a Nextire Commercial, Inc. (Decatur, GA) in the amount of $125,000.00; and (C) Continental Tire the Americas d/b/a Hill Tire Company, Inc. (Forest Park, GA) in the amount of $25,000.00, to provide tires, tubes, accessories and repair services for Fulton County fleet vehicles. Effective dates: January 1, 2023 through December 31, 2023. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval of statewide contracts of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Approval to utilize statewide contracts to provide tires, tubes, accessories, and repair services for County fleet vehicles for FY2023.
Scope of Work: These statewide contracts provide tires, tubes, accessories, and repair services for County fleet vehicles. The scope of work also includes the ability to outsource and receive 95% of all tires and accessories within 24 hours from notice and provide warranty on all tires, tubes, and accessories against defects in material and workmanship. This service operates on an as needed basis and provides the County with maximum flexibility to have multiple sources for services.
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The Department of Purchasing and Contract Compliance and the Department of Real Estate and Asset Management (DREAM) examined and recommended that it would be beneficial and convenient for the County to acquire this service through the Statewide suppliers (Tires and Tubes, Pneumatic and Solid and Retread Tires) rather than soliciting through the normal bid process. The increased spending authority over the previous contract term is due to the significant increase in the number of law enforcement vehicles in the County’s fleet that must be maintained. Additionally, due to ongoing inflation, the unit prices have increased. The project management is coordinated by the Department of Real Estate and Asset Management, Central Maintenance Fleet Division.
Historical Expenditures:
FY2022: The County allocated/expenditures as of 11/8/2022, $98,000.00
FY2021: The County spent $71,000.00
FY2020: The County spent $59,778.00
FY2019: The County spent $64,000.00
FY2018: The County spent $119,000.00
FY2017: The County spent $8,130.45
Project Implications: This service is a critical component to support maintenance technicians with special tires, tubes, accessories, and inventory resources for approximately 1,163 County fleet vehicles.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these statewide contracts are not approved, the Department will not be able to provide tires, tubes and accessories and repair services for the County’s fleet vehicles.
Contract Modification No, this is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Click or tap here to enter text.
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Statewide Contracts
Exhibit 2: SWC Benefits Sheet
Exhibit 3: Contractor’s Performance Reports
Exhibit 4: Justification Form for Use of Statewide Contracts
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$175,000.00 |
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TOTAL: |
$175,000.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
700-520-5223-1710: Internal Services, Real Estate and Asset Management, Garage Parts- $175,000.00 “Subject to availability of funding adopted for FY2023 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Bridgestone Americas Tire Operations, LLC 3.60
d/b/a Atlanta Commercial Tire, Inc.
The Goodyear Tire & Rubber Company 3.60
d/b/a Nextire Commercial, Inc.
Continental Tire the Americas 3.60
d/b/a Hill Tire Company, Inc.
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2022 |
9/30/2022 |