Department
Real Estate and Asset Management
Requested Action
title
Request approval to increase spending authority - Department of Real Estate and Asset Management, 24RFP103124C-MH, General Landscaping and Lawn Care Services for Countywide Facilities in the total amount not to exceed $374,881.75 with ReIMAGE General Contractors, LLC (Atlanta, GA), to cover the costs for additional on-site landscape/ground maintenance and lawn care services at 16 designated County sites. Effective upon BOC approval.
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion, in the specifications, services, time of performance or terms and conditions of the contract, shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background The requested increase in spending authority will cover costs to provide additional on-site landscaping/ground maintenance and lawncare services at 16 designated County sites. Additional landscaping services will include the purchase/delivery and installation of landscaping materials such as gravel/rocks, mulch, pine straw, and pallets of sod. The increased spending authority will also cover the completion of Work Order requests for the clearing and removal of damaged trees, over-grown vegetation, site clean-up, and emergency irrigation repairs.
Cost Breakdown for Additional Landscape and /Upgrade at County-Owned Sites:
|
|
County Facility |
Project Description |
Project Cost |
|
1 |
475 Fairburn Road |
Clean-Up Project |
$2,500.00 |
|
2 |
Cascade Library |
Irrigation Repair |
$997.43 |
|
3 |
Airport Cultural Art Center |
Sod Installation/Repair |
$1,110.34 |
|
4 |
Airport Warehouse |
Project Clean-Up |
$9,888.00 |
|
5 |
FIB- Public Safety Training Center |
Brush Cleaning back of Building |
$4,850.00 |
|
6 |
Fulton County Juvenile Court |
Backside Hill Clearing |
$5,280.00 |
|
7 |
1757 Washington Road |
Property Clean-Up |
$1,320.00 |
|
8 |
Oak Hill/Behavioral Health Crisis Center |
Tree Removal |
$3,800.00 |
|
9 |
Police Tactical Center |
Fence Clean-Up |
$3,900.00 |
|
10 |
Northside Library |
Tree Removal and Debris |
$3,300.00 |
|
11 |
Northwest Library |
Tree Removal |
$450.00 |
|
12 |
Fulton County Jail |
Fence Line and Vegetation Clean-Up and Tree Removal |
$9,727.50 |
|
13 |
Additional Pine Straw and Materials |
Provide and Install Long Pine Needles for $8.75 per Bale |
$138,267.50 |
|
14 |
Additional Mulch and Materials |
Provide and Install Premium Hardwood Mulch for $85.00 per Cubic Yard |
$77,382.59 |
|
15 |
Northside Library & Fulton County Library System |
Tree Trimming and Removal |
$6,203.65 |
|
16 |
Roswell Library |
Provide and Install New Pallets of Zoysia Sod |
$8,473.10 |
|
17 |
North Fulton Health Center 4700 North Point |
Emergency Irrigation Repair and Installation. Provide Landscape Installation of Sod & Gravel |
$72,994.23 |
|
18 |
Fulton County Airport |
Vegetation and Tree Removal |
$20,367.41 |
|
19 |
Airport Remediation |
French Drain Installation |
$4,070.00 |
|
|
Total |
|
$374,881.75 |
Scope of Work: This contract currently provides on-site general landscaping and lawn care for 108 County facilities (20 sites in North Fulton & 88 sites in South Fulton). Services include, but are not limited to, maintenance of ground covers, annuals, perennials, shrubs, trees, and irrigation systems. The maintenance includes, but is not limited to, the application of fertilizers, herbicides, pesticides, watering, pruning, weeding, deadheading, replacement planting (as approved by the County), loose trash removal and disposal, leaf removal, irrigation repair and maintenance, tree removal, spring and fall clean up, vegetation control, grubbing, upkeep for surplus and unused County buildings, facilities, sites, and vacant lots, control of illegal dumping, and removal of debris/clean-up on all County-owned sites.
General Landscaping & Lawn Care Included:
• Spring/Fall Cleanup (April & November)
• Turf Maintenance (removing debris, seeding, aeration, vermicide)
• Mowing of Properties (turf shall be at a height of 2 to 2.5 inches)
• Mulch (mulch depth from two (2) inches to three (3) inches)
• Shrubs and Tree Plant Maintenance (necessary pruning, trimming, and cleaning)
• Weed Control and Fertilization
a. Annual/Perennial/Shrub Beds
b. Paved Surfaces
c. Stone/Mulch Areas
• Design and installation of turf grass and others hardscape
• Reseeding
• Irrigation System Maintenance
• Monthly Report (with visual documentation via before and after photos)
• Quality Assurance/Control program
• Airport (additional reporting)
Community Impact: Enhance the professional appearance of County facilities and surrounding communities.
Department Recommendation: The Department of Real Estate and Asset Management (DREAM) recommends approval.
DREAM’s Ground Division will coordinate with the Landscape Contractor to provide the additional on-site landscape/ground maintenance and lawn care services, and the immediate refreshing/upgrading/renovation/clean-up at the 16 designated County sites.
Project Implications: The underlying contract provides all the necessary labor, equipment, transportation, and materials to provide general landscaping, maintenance, and lawn care services for County facilities.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If this increase in spending authority is not approved, this will negatively affect the Department’s ability to provide needed additional lawn care maintenance services at approximately 16 County sites for FY2026.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
25-0351 |
5/7/25 |
$1,350,000.00 |
|
Increase Spending Authority No. 1 |
25-0715 |
9/17/25 |
$227,884.62 |
|
Amendment No. 2 |
25-0785 |
10/15/25 |
$0.00 |
|
1st Renewal |
25-0772 |
10/15/25 |
$2,105,000.00 |
|
Increase Spending Authority No. 2 |
|
|
$374,881.75 |
|
Total Revised Amount |
|
|
$4,057,766.37 |
Contract & Compliance Information
Contract Value: $374,881.75
Prime Vendor: ReIMAGE General Contractors, LLC
Prime Status: African American Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $359,886.48 or 96.00%
Subcontractor: All Turf, Inc.
Subcontractor Status: Non-Minority
Location: Loganville, GA
County: Walton County
Subcontractor Value: $14,995.27 or 4.00%
Total Contract Value: $374,881.75 or 100.00%
Total Certified Value: $374,881.75 or 96.00%
Exhibits Attached
Exhibit 1: Amendment No. 3 to Form of Contract
Exhibit 2: Cost Proposal
Exhibit 3: Performance Evaluation
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,350,000.00 |
|
Previous Adjustments: |
$2,332,884.62 |
|
This Request: |
$374,881.75 |
|
TOTAL: |
$4,057,766.37 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5222-1160: General, Real Estate and Asset Management, Professional Services- $350,444.34
Funding Line 2:
200-540-5601-1160: Airport, Public Works, Professional Services- $24,437.41
|
Key Contract Terms |
|
Start Date: Upon BOC Approval |
End Date: 12/31/2026 |
|
Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 100
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
7/1/2025 |
3/31/2026 |