Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase the spending authority - Public Works Department, 21RFP129860K-JAJ(D), Standby Engineering Services in an amount not to exceed $116,000.00 with Stantec Consulting Services (Atlanta, GA) to provide closeout sanitary sewer model calibration services for the Camp Creek, Long Island, River Ridge, and Game Creek sub basins. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: Stantec Consulting was one of six firms selected under the 2021 Standby Engineering Services contract #21RFP129860K-JAJ under Agenda Item No. 21-0574, approved by the BOC on August 4, 2021. Under that contract, the firms were charged with providing technical assistance, planning and design services for both the water and wastewater systems throughout North and South Fulton County.
Scope of Work: The Public Works Department is requesting approval to reallocate Year 1 funds for use in Year 3 of the current contract. Stantec Consulting Services was awarded $350,000.00 in project fees each year for a total of $1,050,000.00, under this contract. During the first two years, Stantec did not fully utilize their allotted budget. In year 1, there was an unspent balance of $180,266.50 and in year 2 the unspent balance was $21,172.50. The work assigned Stantec in year 3 totaled $466,000. Therefore, the Public Works Department is seeking authorization to utilize $116,000.00 of the remaining $180,266.50 from Year 1 allocation within the existing contract budget.
Community Impact: There are no immediate impacts to the community expected.
Department Recommendation: The Public Works Department recommends approval.
Project Implications: Stantec performed well with updating and calibrating the existing sanitary sewer models. There work has allowed the Department to conduct planning activities, prioritize future projects, and better understand the performance of the collection network. Approval of this item will allow Stantec Consulting Services to be fully compensated without exceeding the total three-year contract award.
Community Issues/Concerns: No community issues/concerns are expected.
Department Issues/Concerns: Without approval of this item the Public Works Department will not have a mechanism to pay Stantec Consulting Services for services rendered.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0574 |
8/4/2021 |
$350,000.00 |
|
1st Renewal |
22-0487 |
7/13/2022 |
$350,000.00 |
|
2nd Renewal |
23-0555 |
8/16/2023 |
$350,000.00 |
|
Amendment No. 1 |
|
|
$116,000.00 |
|
Total Revised Amount |
|
|
$1,166,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $116,000.00
Prime Vendor: Stantec
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $97,440 or 84.00%
Subcontractor: Accura Engineering and Consulting Services, Inc.
Subcontractor Status: Asian American Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Contract Value: $11,600.00 or 10.00%
Subcontractor: MC Squared, Inc.
Subcontractor Status: White American Female Business Enterprise
Location: Kennesaw, GA
County: Cobb County
Contract Value: $6,960.00 or 6.00%
Total Contract Value: $116,000.00 or 100.00%
Total Certified Value: $18,560.00 or 16.00%
Exhibits Attached:
Exhibit 1: Amendment Agreement to Form
Exhibit 2: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
David E. Clark, Director, Public Works 404-612-2804
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$350,000.00 |
|
Previous Adjustments: |
$700,000.00 |
|
This Request: |
$116,000.00 |
|
TOTAL: |
$1,166,000.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-I134: Water & Sewer R&E, Public Works, Standby Engineering Services
|
Key Contract Terms |
|
Start Date: 11/6/2024 |
End Date: 12/31/2024 |
|
Cost Adjustment: $116,000.00 |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating:82
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
5/1/2024 |
7/31/2024 |