Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to extend an existing contract - Department of Public Works, RFP# 19RFP090419K-DB, Operation & Maintenance Service for Wastewater Facilities & Pump Stations in the North Fulton Service Area, for 120 days and in the amount not to exceed $7,381,500.47, with Veolia Water North America-South, LLC (Atlanta, GA) to provide reliable, uninterrupted operation of the water and wastewater system operations and maintenance management systems in the North Fulton service area. This extension will be effective July 6, 2025, through November 3, 2025.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: Veolia Water North America-South LLC currently provides operation and maintenance services for the Fulton County owned facilities & pump stations in the North Fulton Service Area, which consists of three (3) Water Reclamation Facilities, twenty-eight (28) wastewater pumping stations, forth-six (46) air release valves, and five (5) potable water pump stations. The contract was initially awarded by the Board of Commissioners on February 19, 2020, as BOC Agenda #20-0133 with an initial term of the contract between July 6, 2020, through July 5, 2025.
The extension will continue the same three financial elements of the original contract - a Fixed Base Service Fee, Maintenance Allowance, and Contingency Allowance:
• The Fixed Service Fee is the amount charged by the contractor to operate and maintain all of the North Fulton Managed Assets in compliance with the terms of the contract.
• The Maintenance Allowance will be used to repair/replace major equipment or upgrade the Managed Assets at the County’s sole discretion.
• The Contingency Allowance will be used to finance unforeseen and variable expenses during the term at the County’s sole discretion.
Below is a table that shows the anticipated contract value during the 120-day extension using the pro-rated costs that were in place between January 1, 2025, through July 5, 2025:
This contract extension will allow for Veolia Water North America-South to continue to operate these facilities while Public Works readvertises these operation and maintenance services as part of a new 5-year contract with the most qualified vendor selected by the BOC at that time.
Community Impact: The treated wastewater at these facilities is ultimately discharged to the Chattahoochee and Etowah Rivers. Having professionally run facilities allow for a healthy environment for economic and recreational activities along these rivers.
Department Recommendation:
The Department of Public Works recommends the extension of this contract with Veolia Water North America -South, LLC.
Project Implications: Fulton County Public Works no longer has the resources to operate and maintain these assets since privatization was first implemented in 1992 throughout the North Fulton Service Area. Therefore, it is imperative that a contractor continues to provide uninterrupted wastewater treatment services on behalf of Fulton County Public Works.
Community Issues/Concerns: Although there has been operational challenge at these facilities over the past five years, the plants current meets all EPD nutrient permit requirements.
Department Issues/Concerns: The department believes that this vendor can continue to perform the services during a new procurement period.
Contract Modification:
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0133 |
2/19/2020 |
$8,728,340.00 |
|
FY Year 2021 |
|
|
$18,166,470.00 |
|
FY Year 2022 |
|
|
$18,711,464.00 |
|
FY Year 2023 |
|
|
$19,272,808.00 |
|
FY Year 2024 |
|
|
$19,850,992.00 |
|
FY Year 2025 |
|
|
$10,475,341.00 |
|
Extension #1 |
24-0847 |
6/18/2025 |
$909,668.00 |
|
Extension #2 |
|
|
$7,381,500.47 |
|
Total Revised Amount |
|
|
$103,496,583.47 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $7,381,500.47
Prime Vendor: Veolia Water North America - South, LLC
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $3,992,653.60 or 54.09%
Subcontractor: Amtech Drives
Subcontractor Status: Asian Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Contract Value: $25,097.10 or 0.34%
Subcontractor: Jackson Janitorial & Facilities Maintenance, LLC
(Bateman & Styles, LLC)
Subcontractor Status: African American Male Business
Location: Jefferson, GA
County: Jackson County
Contract Value: $31,002.30 or 0.42%
Subcontractor: Custom Klimates
Subcontractor Status: Non-Minority
Location: Canton, GA
County: Cherokee County
Contract Value: $19,930.05 or 0.27%
Subcontractor: D. Clark Harris
Subcontractor Status: White Female Business Enterprise
Location: Fayetteville, GA
County: Fayette County
Contract Value: $170,512.66 or 2.31%
Subcontractor: Global Control Systems Inc.
Subcontractor Status: White Female Business Enterprise
Location: Smyrna, GA
County: Cobb County
Contract Value: $34,693.05 or 0.47%
Subcontractor: Khafra Engineering Consultants, Inc.
Subcontractor Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Contract Value: $692,384.74 or 9.38%
Subcontractor: Let Us Love Your Lawn
Subcontractor Status: African American Female Business Enterprise
Location: Stone Mountain, GA
County: Dekalb County
Contract Value: $144,677.41 or 1.96%
Subcontractor: Slater Infracture/Multi-Energy Group, LLC
Subcontractor Status: African American Female Business Enterprise
Location: Alpharetta, GA
County: Fulton County
Contract Value: $692,384.74 or 9.38%
Subcontractor: Prime Power
Subcontractor Status: White Female Business Enterprise
Location: Austell, GA
County: Cobb County
Contract Value: $44,289.00 or 0.60%
Subcontractor: Waste Eliminator, Inc
Subcontractor Status: Non-Minority
Location: Peachtree Corners, GA
County: Gwinnett County
Contract Value: $1,533,875.80 or 20.78%
Total Contract Value: $7,381,500.47 or 100.00%
Total Certified Values: $1,835,041.02 or 24.86%
Exhibits Attached
Exhibit 1: Extension Agreement
Exhibit 2: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
David Clark, Director of Public Works
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$95,205,415.00 |
|
Previous Adjustments: |
$909,668.00 |
|
This Request: |
$7,381,500.47 |
|
TOTAL: |
$103,496,583.47 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5458-1160 Water & Sewer Revenue Fund, professional Services- $583,767.28
Funding Line 2:
201-540-5462-1160 Water & Sewer Revenue Fund, professional Services- $796,852.56
Funding Line 3:
201-540-5463-1160 Water & Sewer Revenue Fund, professional Services- $4,253,174.75
Funding Line 4:
201-540-5476-1160 Water & Sewer Revenue Fund, professional Services- $1,661,108.11
Funding Line 5:
201-540-5451-1160 Water & Sewer Revenue Fund, professional Services- $86,897.77
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Key Contract Terms |
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Start Date: 7/6/2025 |
End Date: 11/3/2025 |
|
Cost Adjustment: N/A |
Renewal/Extension Terms: No options remain |
Overall Contractor Performance Rating: 70
Would you select/recommend this vendor again?
Choose an item.
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Report Period Start: |
Report Period End: |
|
10/4/2024 |
1/3/2025 |