Department
Behavioral Health and Development Disabilities
Requested Action
title
Request approval to increase spending authority - Department of Behavioral Health and Developmental Disabilities (BHDD), 19RFP117031A-FB, Food Services Management in an amount not to exceed $48,769.00 with Piccadilly Holdings, LLC, (Baton Rouge, LA) to cover costs associated with FY2022 to provide food service management services for BHDD Centers. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
The Department of Behavioral Health and Developmental Disabilities (BHDD) recommends approval of an increase in spending authority to cover costs above the current approved contract amount for food management services.
Scope of Work: Department of BHDD has experienced an increase in 2022 due to BHDD Centers reopening and Clients returning to the Centers after being closed during COVID19. The vendor has provided monthly management services according to the contract and BHDD continues to pay it a management fee of $4,064.01 per month for 3 BHDD Centers. For the current 2022 budget year, BHDD requested $45,737.00 in spending authority based on the 2020 and 2021 spending levels. However, this amount will not be sufficient for payment of all of the 2022 invoices.
Community Impact: BHDD desires to cover the costs and meet the contractual obligations for FY2022.
Department Recommendation: BHDD recommends the approval of an increase in spending authority to cover cost for expenses above the amount of the current budgeted amount.
Project Implications: Approval is needed to pay invoices above the current PO amount to continue providing food services for DD clients.
Community Issues/Concerns: None.
Department Issues/Concerns: If the increase is not approved, BHDD cannot process all of the 2022 invoices for Piccadilly Holdings, LLC.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
|
|
$40,000.00 |
|
1st Renewal |
|
|
$45,737.85 |
|
2nd Renewal |
|
|
$45,737.00 |
|
Amendment #1 |
|
|
$48,769.00 |
|
Total Revised Amount |
|
|
$180,243.85 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $ 48,769.00
Prime Vendor: Piccadilly Holdings LLC
Prime Status: Non-Minority
Location: Baton Rouge, LA
County: Baton Rouge County
Prime Value: $ 48,769.00 or 100.00%
Subcontractor: None
Total Contract Value: $48,769.00 or 100.00%
Total M/FBE Value: -0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Contact Information
LaTrina Foster, LPC, Director, BHDD, 404-612-1687
title
Contract Attached
title
No
Previous Contracts
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Yes
Total Contract Value
|
Original Approved Amount: |
$40,000.00 |
|
Previous Adjustments: |
$91,474.85 |
|
This Request: |
$48,769.00 |
|
TOTAL: |
$180,243.85 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source1
Funding Line 1:
100-755-8226-1154: General, BHDD, Food Services - $48,769
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: $48,769.00 |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2022 |
9/30/2022 |