Department
Real Estate and Asset Management
Requested Action
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 21ITBC130825C-MH, Plumbing Supplies and Related Items in the total amount not to exceed $98,794.78 with (B) Equiparts Corp, (Oakmont, PA) in an amount not to exceed $18,589.75; (C) HD Supply Facilities Maintenance, formerly Interline Brands. (Jacksonville, FL) in an amount not to exceed $35,586.31; (D) South K & A Specialty Parts (Newnan, GA) in an amount not to exceed $7,300.19; (E) Tiles in Style DBA Taza Supplies (Willow Brook, IL) $13,990.75; (F) Total Maintenance Solutions South (Taylors, SC) in an amount not to exceed $261.71; and (G) WW Grainger, Inc. (Norcross, GA) in an amount not to exceed $23,066.07, to provide plumbing supplies and related items for Fulton County facilities on an “as needed” basis. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2024 through December 31, 2024. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Request approval to renew existing contracts to provide plumbing supplies and related items on an “as-needed” basis for Fulton County facilities for FY2024.
Scope of Work: These contracts provide all the necessary plumbing parts and supplies on an “as needed” basis for the Department of Real Estate and Asset Management Maintenance staff to perform repair and maintenance services to the plumbing systems at all Fulton County facilities in the north, south and downtown areas. DREAM’s Materials Management has approximately 750 total varieties of plumbing supplies and related items on hand in the warehouse inventory.
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to renew existing contracts to provide plumbing supplies and related items on an “as needed” basis to support the DREAM in-house roving team responsible for maintaining selected Fulton County facilities for FY2024.
The requested total spending authority in the total amount of $98,794.78 is considered sufficient to cover the increase in quantities used by the County in the completion of work as per the bid form in the original specifications which states “the estimated annual use is subject to either increase or decrease, and that should quantities of any of the items of work be increased, the Bidder proposes to provide the items at the unit prices stated herein.” DREAM has experienced an increase in the quantities of parts needed/used due to the expansion of the County’s facility portfolio by over 700,000 square feet.
Project Implications: These contracts provide all the necessary supplies and equipment needed to support the in-house Maintenance staff.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these renewal contracts are not approved, there will be a delay in providing requisite plumbing parts, fittings, fixtures, pipes, and accessories used in maintenance and repair services to the plumbing systems in all County facilities
Contract Modification
B. Equiparts Corp
|
CURRENT CONTRACT HISTORY |
BOC ITEM |
DATE |
DOLLAR AMOUNT |
|
Original Contract Amount |
21-0766 |
10/6/21 |
$16,073.60 |
|
Increase Spending Authority |
22-0535 |
8/3/22 |
$3,000.00 |
|
1st Renewal |
22-0601 |
9/7/22 |
$18,484.60 |
|
2nd Renewal |
|
|
$18,589.75 |
|
Total Revised Amount |
|
|
$56,147.95 |
C. HD Supply Facilities Maintenance
|
CURRENT CONTRACT HISTORY |
BOC ITEM |
DATE |
DOLLAR AMOUNT |
|
Original Contract Amount |
21-0766 |
10/6/21 |
$31,022.88 |
|
1st Renewal |
22-0601 |
9/7/22 |
$35,676.31 |
|
Increase Spending Authority No.1 |
TMP-4145 |
10/18/23 |
$7,500.00 |
|
2nd Renewal |
|
|
$35,586.31 |
|
Total Revised Amount |
|
|
$109,785.50 |
D. South K & A Specialty Parts
|
CURRENT CONTRACT HISTORY |
BOC ITEM |
DATE |
DOLLAR AMOUNT |
|
Original Contract Amount |
21-0766 |
10/6/21 |
$6,348.00 |
|
Increase Spending Authority |
22-0535 |
8/3/22 |
$3,000.00 |
|
1st Renewal |
22-0601 |
9/7/22 |
$7,300.19 |
|
2nd Renewal |
|
|
$7,300.19 |
|
Total Revised Amount |
|
|
$23,948.38 |
E. Tiles in Style dba Taza Supplies
|
CURRENT CONTRACT HISTORY |
BOC ITEM |
DATE |
DOLLAR AMOUNT |
|
Original Contract Amount |
21-0766 |
10/6/21 |
$13,905.00 |
|
Increase Spending Authority |
22-0535 |
8/3/22 |
$3,000.00 |
|
1st Renewal |
22-0601 |
9/7/22 |
$15,990.75 |
|
2nd Renewal |
|
|
$13,990.75 |
|
Total Revised Amount |
|
|
$46,886.50 |
F. Total Maintenance
|
CURRENT CONTRACT HISTORY |
BOC ITEM |
DATE |
DOLLAR AMOUNT |
|
Original Contract Amount |
21-0766 |
10/6/21 |
$240.75 |
|
1st Renewal |
22-0601 |
9-7-22 |
$276.86 |
|
Increase Spending Authority |
TMP-4145 |
10-18-23 |
$15,000.00 |
|
2nd Renewal |
|
|
$261.71 |
|
Total Revised Amount |
|
|
$15,778.57 |
G. W.W. Grainger
|
CURRENT CONTRACT HISTORY |
BOC ITEM |
DATE |
DOLLAR AMOUNT |
|
Original Contract Amount |
21-0766 |
10/6/21 |
$18,318.33 |
|
Increase Spending Authority No.1 |
22-0535 |
8/3/22 |
$6,000.00 |
|
1st Renewal |
22-0601 |
9/7/22 |
$21,066.07 |
|
Increase Spending Authority No.2 |
TMP-4145 |
10/18/23 |
$7,500.00 |
|
2nd Renewal |
|
|
$23,066.07 |
|
Total Revised Amount |
|
|
$75,950.47 |
Contract & Compliance Information
Total Contract Value: $98,794.78
(B)
Contract Value: $18,589.75
Prime Vendor: Equiparts Corp.
Prime Status: Non-Minority
Location: Oakmont, PA
County: Allegheny County
Prime Value: $18,589.75 or 100.00%
Total Contract Value: $18,589.75 or 100.00%
Total Certified Value: $0.00 or 0.00%
(C)
Contract Value: $35,586.31
Prime Vendor: HD Supply Fac. Maintenance formally Interline Brands
Prime Status: Non-Minority
Location: Jacksonville, FL
County: Duval County
Prime Value: $35,586.31 or 100.00%
Total Contract Value: $35,586.31 or 100.00%
Total Certified Value: $0.00 or 0.00%
(D)
Contract Value: $7,300.19
Prime Vendor: South K & A Specialty Parts
Prime Status: Non-Minority
Location: Newnan, GA
County: Coweta County
Prime Value: $7,300.19 or 100.00%
Total Contract Value: $7,300.19 or 100.00%
Total Certified Value: $0.00 or 0.00%
(E)
Contract Value: $13,990.75
Prime Vendor: Tiles in Styles dba Taza Supplies
Prime Status: Non-Minority
Location: Willow Brook, IL
County: DuPage County
Prime Value: $13,990.75 or 100.00%
Total Contract Value: $13,990.75 or 100.00%
Total Certified Value: $0.00 or 0.00%
(F)
Contract Value: $261.71
Prime Vendor: Total Maintenance Solutions South
Prime Status: Non-Minority
Location: Taylors, SC
County: Greenville County
Prime Value: $261.71 or 100.00%
Total Contract Value: $261.71or 100.00%
Total Certified Value: $0.00 or 0.00%
(G)
Contract Value: $23,066.07
Prime Vendor: WW Grainger
Prime Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Prime Value: $23,066.07 or 100.00%
Total Contract Value: $23,066.07 or 100.00%
Total Certified Value: $0.00 or 0.00%
Grand Contract Value: $98,794.78 or 100.00%
Grand Certified Value: $0.00 or 0.00%
Exhibits Attached
Exhibit 1: Contract Renewal Agreement Form
Exhibit 2: Contractor Performance Reports
Exhibit 3: Contract Renewal Evaluation Form
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$86,000.00 |
|
Previous Adjustments: |
$136,294.78 |
|
This Request: |
$98,794.78 |
|
TOTAL: |
$321,089.56 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5222-1450: General, Real Estate and Asset Management, Maintenance Supplies-$98,794.78 “Subject to availability of funding adopted for FY2024 by BOC”
|
Key Contract Terms |
|
Start Date: 1/1/2024 |
End Date: 12/31/2024 |
|
Cost Adjustment: |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating:
(B) Equiparts Corp. 97
(C) HD Supply 100
(D) South K & A 100
(E) Tiles in Style dba Taza 91
(F) Total Maintenance 91
(G) W.W. Grainger, Inc. 100
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2023 |
6/1/2023 |