Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Department of Public Works, 20ITB125848K-DB, Road Resurfacing in the amount of $4,427,272.00 with C. W. Matthews Contracting Company (Marietta, GA), to provide resurfacing of roads within the Fulton Industrial District. Effective upon BOC approval. (REMOVED)
ITEM REMOVED FROM THE REGULAR MEETING AS REQUESTED BY THE COUNTY MANAGER
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Infrastructure and Economic Development
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: This request will continue the 2020 resurfacing program within the unincorporated area of Fulton County and consists of providing all materials, labor, and equipment for road resurfacing, which will involve the resurfacing of selected roads located within the Fulton Industrial District that are still maintained by Fulton County. The roads will be resurfaced and striped per Georgia Department of Transportation’s (GDOT) standards and specifications. The solicitation included the complete list of projects and the bid responses included pricing for all of the projects. At the time the bids were opened, the County only had funding for half of the projects with the expectation that the funding for the remaining projects would be available in FY2021. The County is now in receipt of those funds and are ready to move forward with the remaining projects listed below:
1) Bucknell Drive between Great Southwest Parkway and Great Southwest Parkway
2) Fulton Industrial Circle between Fredrick Drive and Fulton Industrial Boulevard
3) McDougall Drive between James Aldredge Boulevard and Wharton Drive
4) Mendel Court between Mendel Drive and the cul-de-sac
5) Patton Drive between Fulton Industrial Boulevard and the cul-de-sac
6) Purdue Drive between Boat Rock Boulevard and Duquesne Drive
7) Robinson Drive between Fulton Industrial Drive and Selig Drive
8) Stonehill Drive between Villanova Drive and Villanova Drive
9) Tradewater Parkway from Fulton Industrial Boulevard and the cul-de-sac
10) Wesleyan Drive between Wheaton Drive and the cul-de-sac
11) Xavier Drive between LaGrange Boulevard and the cul-de-sac
12) Miscellaneous pavement patching
Community Impact: Resurfacing the roadways in a timely manner creates a structurally sound and safe roadway system for vehicles and pedestrians within the Fulton Industrial District that utilize these roads, and allows businesses in the unincorporated area of Fulton County to efficiently deliver goods and services.
Department Recommendation: The Department of Public Works recommends approval.
Project Implications: The approval of this request will allow the resurfacing of the selected roads in a timely manner.
Community Issues/Concerns: None are known or anticipated.
Department Issues/Concerns: C. W. Matthews Contracting Company has provided roadway resurfacing activities for Fulton County in the past and has always performed exceptionally well. No issues or concerns are known or anticipated
Contract Modification:
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0759 |
10/21/2020 |
$4,256,090.85 |
|
Increase in Spending Authority |
|
|
$4,427,272.00 |
|
Total Revised Amount |
|
|
$8,683,362.85 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $4,427,272.00
Prime Vendor: C. W. Matthews Construction Co., Inc.
Prime Status: Non-Minority
Location: Marietta, GA
County: Cobb County
Prime Value: $3,784,610.00 or 85.48%
Subcontractor: Peek Pavement Markings, LLC
Subcontractor Status: Non-Minority
Location: Columbus, GA
County: Muscogee County
Contract Value: $78,662.00 or 1.78%
Subcontractor: E L Jones Construction
Subcontractor Status: African American Male Enterprise - Certified
Location: Conyers, GA
County: Rockdale County
Contract Value: $165,000.00 or 3.73%
Subcontractor: Lincoln Trucking, Inc.
Subcontractor Status: African American Male Enterprise-Non-Certified
Location: Snellville, GA
County: Gwinnett County
Contract Value: $75,000.00 or 1.69%
Subcontractor: Graham Hauling, Inc.
Subcontractor Status: African American Male Business-Certified
Location: Fayetteville, GA
County: Fayette County
Contract Value: $56,250.00 or 1.27%
Subcontractor: Harrell Hauling, Inc.
Subcontractor Status: African American Female Business Enterprise-Non-Certified
Location: Oxford, GA
County: Newtown County
Contract Value: $56,250.00 or 1.27%
Subcontractor: Four Seasons Trucking, Inc.
Subcontractor Status: African American Male Business Enterprise-Non-Certified
Location: Decatur, GA
County: DeKalb County
Contract Value: $80,250.00 or 1.81%
Subcontractor: G & J Trucking, LLC
Subcontractor Status: African American Male Business Enterprise-Non-Certified
Location: Lithonia, GA
County: DeKalb County
Contract Value: $56,250.00 or 1.27%
Subcontractor: MAR Trucking, Inc.
Subcontractor Status: African American Female Business Enterprise-Certified
Location: Snellville, GA
County: Gwinnett County
Contract Value: $37,500.00 or 0.85%
Subcontractor: MVG Trucking, Inc.
Subcontractor Status: African American Male Business Enterprise-Non-Certified
Location: Lithonia, GA
County: DeKalb County
Contract Value: $37,500.00 or 0.85%
Total Contract Value: $4,427,272.00 or 100.00%
Total M/FBE Value: $564,000.00 or 12.74%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Change Order Agreement No. 1
Exhibit 2: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
David Clark, Director, Public Works, 404-612-2804
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$4,256,090.85 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$4,427,272.00 |
|
TOTAL: |
$8,683,362.85 |
Grant Information Summary
|
Amount Requested: |
. |
☐ |
Cash |
|
Match Required: |
. |
☐ |
In-Kind |
|
Start Date: |
. |
☐ |
Approval to Award |
|
End Date: |
. |
☐ |
Apply & Accept |
|
Match Account $: |
. |
|
|
Fiscal Impact / Funding Source
Funding Line 1:
301-540-5403-1119: South Fulton Sub-District, Public Works, Road & Bridge Repair & Maint - $4,227,272.00
Funding Line 2:
203-540-5400-I067: Water & Sewer R & E, Public Works, Misc Sewer Line Proj - $200,000.00
Funding Line 3:
.
Funding Line 4:
.
Funding Line 5:
.
|
Key Contract Terms |
|
Start Date: 4/14/2021 |
End Date: 4/13/2022 |
|
Cost Adjustment: . |
Renewal/Extension Terms: Two renewal options |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
8/30/2019 |
3/31/2020 |