Department
Senior Services
Requested Action
title
Request approval of recommended proposals - Senior Services 22RFP035A-CJC, Aging Services in the total amount of $4,487,656.46 with (A) Senior Services North, Inc. (Alpharetta, GA) in the amount of $1,779,844.50; (B) South Fulton Senior Services (College Park, GA) in the amount of $1,469,171.63; and (C) Visiting Nurses Health Systems (Atlanta, GA) in the amount of $1,238,640.33 to provide Aging Services for Fulton County seniors aged 60 and above. Effective January 1, 2023 through December 31, 2023 with four renewal options. (APPROVED)
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Requirement for Board Action
In accordance with Purchasing Code Sections 102-374 and 102-375, all competitive sealed proposals shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
The Department of Senior Services recommends approval of the proposals for Aging Services.
Senior Services is the County-based agency designated to provide Older Americans Act services within Fulton County. The Department is responsible for the planning and coordination of services facilitated through the Aging Services contract.
Scope of Work: The contractors Senior Services North Fulton, South Fulton Senior Services and Visiting Nurses Health Systems will be responsible for fulfilling the deliverables under the terms of the contract as indicated in the Scope of Work. These sub-contractors employ staff to ensure that the coordination of Case Management, Congregate Meals, Neighborhood Senior Center Management and Volunteer Services are provided to residents of Fulton County aged 60 and above.
Community Impact: Approval of the new contracts allows for continued services to seniors of Fulton County.
Department Recommendation: The Department recommends approval.
Project Implications: Cost proposals are significantly higher than the previous contract. The primary cost driver and cause for increase is labor and wages.
Community Issues/Concerns: The community will not be able to access senior services under this contract if not approved.
Department Issues/Concerns: The Department will not have the capacity to provide these services directly if not approved and there would be an interruption of services.
Contract Modifications: This is a new procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value $4,487,656.46
(A)
Contract Value: $1,469,171.63
Prime Contractor: South Fulton Senior Services
Prime Status: Non-Profit
Location: College Park, GA
County: Fulton County
Prime Value: $1,469,171.63 or 100.00%
Total Contract Value: $1,469,171.63 or 100.00%
Total M/FBE Value: $0
(B)
Contract Value: $1,779,844.50
Prime Contractor: Senior Services North Inc.
Prime Status: Non-Profit
Location: Alpharetta, GA
County: Fulton County
Prime Value: $1,779,844.50 or 100.00%
Total Contract Value: $1,779,844.50 or 100.00%
Total M/FBE Value: $0
(C)
Contract Value: $1,238,640.33
Prime Contractor: Visiting Nurse Health System, Inc.
Prime Status: Non-Profit
Location: Atlanta, GA
County: Fulton County
Prime Value: $1,238,640.33 or 100.00%
Total Contract Value: $1,238,640.33 or 100.00%
Total M/FBE Value: $0
Grand Total Contact Value: $4,487,656.46 or 100.00%
Grand Total M/FBE Value: $0
Exhibits Attached
Exhibit 1: Evaluation Committee Recommendation Letter
Exhibit 2: Contractor’s Performance Reports
Contact Information
title
Ladisa Onyiliogwu, Director, Department of Senior Service, 404-281-4042
Contract Attached
Previous Contracts
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$ 0.00 |
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This Request: |
$4,487,656.46 |
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TOTAL: |
$4,487,656.46 |
Grant Information Summary
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Amount Requested: $1,213,933.44 |
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☐ |
Cash |
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Match Required: $127,068.00 |
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☐ |
In-Kind |
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Start Date: July 1, 2022 |
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☐ |
Approval to Award |
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End Date: June 30, 2023 |
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☐ |
Apply & Accept |
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Match Account $: 461-183-AR23-1160 |
|
|
|
|
Amount Requested:$1,213,933.44 |
|
☐ |
Cash |
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Match Required:$148,866.35 |
|
☐ |
In-Kind |
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Start Date: July 1, 2023 |
|
☐ |
Approval to Award |
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End Date: June 30, 2024 |
|
☐ |
Apply & Accept |
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Match Account $:461-183-AR24-1160 |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
100-183-183X-1192: General Funds, Senior Services, Aging Grant Supplemental $312,062.00
Funding Line 2:
100-183-183Y-1192: General Funds, Senior Services, Aging Grant Supplemental - $1,387,634.35
Funding Line 3:
100-183-18NC-1192: General Funds, Senior Services, Aging Grant Supplemental - $677,404.00
Funding Line 4:
461-183-AR23-1160: Grant Funds, Senior Services, Professional Services - $376,774.93
Funding Line 5:
461-183-AR24-1160: Grant Funds, Senior Services, Professional Services - $837,158.51
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Key Contract Terms |
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Start Date: 10/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Senior Services North, Inc. 3.40
South Fulton Senior Services 3.40
Visiting Nurses Health Systems 3.40
Would you select/recommend this vendor again? Yes
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Report Period Start: |
Report Period End: |
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7/1/22 |
9/30/22 |