Department
Solicitor General
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Fulton County Solicitor General, SWC 99999-SPD-ES40199376IS-01, In-State Car Rental vehicle in the amount not to exceed $50,000.00 with The Hertz Corporation (Estero, FL), to cover annual expenses associated with an extended time frame for vehicle rentals required to support departmental operations. Effective upon BOC approval.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Justice and Safety
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The department has been relying on Hertz to meet its operational vehicle needs while awaiting authorization to secure vehicles through the County’s new fleet lease program. This temporary rental solution has ensured continuity of services despite delays in implementing the new leasing structure. In accordance with purchasing code section 102-462, requests for approval of statewide contracts of more than $100,000.00 must be forwarded to the Board of Commissioners for approval. Our cumulative spending with Hertz has now exceeded this threshold, and additional authorization is required to remain compliant with procurement policies.
Scope of Work: To maintain uninterrupted operations with Hertz vehicle rentals until the County provides the final approval to move forward with the new fleet lease program.
Community Impact: N/A
Department Recommendation: The Solicitor General recommends approval
Project Implications: N/A
Community Issues/Concerns: Approval of this request will ensure investigators have continuous access to reliable vehicles, allowing them to maintain full investigative operations without interruption. With adequate transportation, investigators can respond promptly to community concerns, conduct timely site visits, and complete casework efficiently
Department Issues/Concerns: If this request is not approved, the department will be unable to secure rental vehicles for its investigators once the current spending limit is reached. Because investigators rely on these vehicles to conduct fieldwork, perform site visits, and carry out daily investigative duties, a lapse in available transportation would significantly disrupt operations. This could lead to delays in investigations, reduced response capability, and overall service interruptions that directly impact public safety and departmental performance.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
102-462 |
3/17/2025 |
$39,648.00 |
|
Increase Spending Authority |
102-462 |
10/22/2025 |
$60,351.00 |
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Increase Spending Authority |
|
|
$50,000.00 |
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Total Revised Amount |
|
|
$149,999.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
NA
Exhibits Attached
Exhibit 1: Hertz Statewide Contract
Contact Information (Type Name, Title, Agency and Phone)
title
Cierra I. Bickerstaff, Chief of Staff, Solicitor General, 404-612-1067
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$39,648.00 |
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Previous Adjustments: |
$60,351.00 |
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This Request: |
$50,000.00 |
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TOTAL: |
$149,999.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-400-4000-1120: General, Solicitor General, Lease or Rental
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Key Contract Terms |
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Start Date: Click here to enter a date. |
End Date: 12/31/2025 |
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Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: Click here to enter text. |
Overall Contractor Performance Rating: NA
Would you select/recommend this vendor again?
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