Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to amend existing contract - Department of Public Works, 21ITBC000023A-CJC, Water Meter Vaults, at no additional cost with Bartow Precast, Inc. (Cartersville, GA) to revise the unit prices for 4 of the 12 items as shown on the revised pricing sheet. Effective dates January 1, 2023, through December 31, 2023. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Department of Public Works recommend approval to amend existing contract to reflect the vendor’s increase in product cost in 2022 since BOC approval of original contract on 12/1/2021.
Scope of Work: To provide water meter vaults for the water distribution system throughout Fulton County north of the Chattahoochee River. The water meter vaults are used for the installation of new water service and the replacement of small and medium sized water meters.
Community Impact: Without a readily available supply of water vaults, the installation of new water services will not be possible. Maintenance of the water system will be impacted.
Department Recommendation: The Department of Public Works recommends approval to amend the existing contract with Bartow Precast, Inc. with one renewal option remaining.
Project Implications: Not approving the amendment could affect Fulton County’s ability to maintain the water distribution system and provide new water service.
Community Issues/Concerns: Public Works is not aware of any community issues or concerns.
Department Issues/Concerns: Staff at the Department of Public Works has not raised any issues or concerns.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0978 |
12/1/2021 |
$200,000.00 |
|
1st Renewal |
22-0861 |
11/16/2022 |
$200,000.00 |
|
Amendment #1 |
|
|
$.00 |
|
Total Revised Amount |
|
|
$400,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $0.00
Prime Vendor: Bartow Precast, Inc.
Prime Status: Non-Minority
Location: Cartersville, GA
County: Bartow County
Prime Value: $0.00
Total Contract Value: $0.00
Total Certified Value: -0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment to Contract
Exhibit 2: Contractor Performance Report
Exhibit 3: Pricing Sheet
Contact Information (Type Name, Title, Agency and Phone)
title
Nick Ammons, Deputy Director, Public Works, 404-612-7530
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$400,000.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$0.00 |
|
TOTAL: |
$400,000.00 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
|
Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1450: Water & Sewer R & E, Public Works, Maintenance Supplies
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Key Contract Terms |
|
Start Date: 1/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: one option remains |
Overall Contractor Performance Rating: 3.00
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
7/1/2022 |
9/30/2022 |