Department
Real Estate and Asset Management
Requested Action
title
Request approval to utilize cooperative purchasing - Department of Real Estate and Asset Management, OMNIA Partners Contract #R240901, HVAC Solutions, Related Products and Services, in the amount not to exceed $150,000.00 with Daikin Applied Americas, Inc. (Plymouth, MN), to provide HVAC Full-Service Maintenance and Repairs to major HVAC mechanical systems and equipment for five (5) of nine (9) selected Fulton County facilities: East Roswell Library, Juvenile Justice Center, 4700 North Point, Central Library, and Medical Examiners building. Effective dates: January 1, 2026 through December 31, 2026. (APPROVED)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-462, requests for approval to utilize cooperative purchasing or GSA purchase contracts of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: DREAM currently has 61% of the staffing, per multiple industry standards, needed to properly maintain the County’s facility portfolio in accordance with manufacturer recommendations. In order to minimize facility downtime due to needed HVAC repairs and ensure continuity of operations, DREAM requests the approval of a full-service preventive maintenance contract for the five (5) facilities listed below:
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Facilities |
Address |
HVAC Contractor |
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1 |
East Roswell Library |
2301 Holcomb Bridge Rd, Roswell, GA 30076 |
Daikin Applied |
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2 |
Juvenile Justice Center |
395 Pryor St. SW, Atlanta, GA 30312 |
Daikin Applied |
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3 |
HHS North |
4700 North Point Pkwy, Alpharetta GA 30022 |
Daikin Applied |
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4 |
Central Library |
1 Margaret Mitchell Square, Atlanta, GA 30303 |
Daikin Applied |
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5 |
Medical Examiners Bldg. |
430 Pryor St. SW, Atlanta, GA 30312 |
Daikin Applied |
The listed facilities were selected due to the manufacturer of the HVAC equipment.
Scope of Work: This cooperative purchasing contract will furnish all materials, labor, tools, equipment, and appurtenances necessary to provide full-service maintenance and repair to major HVAC mechanical systems and equipment for selected Fulton County facilities.
The scope of work also includes but is not limited to:
Ø Perform all original manufacturer’s specified quarterly, semi-annual, and annual maintenance and diagnostics.
Ø Maintenance of all OEM control devices and components according to the manufacturer to include all: safety devices; sensors; electronic circuits and drives; mechanicals/electrical drives, dampers, and actuators components; and software maintenance.
Ø Maintenance, repair, and/or replacement as OEM specified, including but not limited to belts, couplings, sheaves, pulleys, and shafts; motors & starters, VFD and components; compressors; condensers; and evaporators refrigerant piping, manifolds, expansion valves, chilled water exchangers.
Ø Maintenance, repair, and/or replacement as OEM Components of chillers, chill water and hot water pumps, terminal boxes, package units, split-systems, air handler’s units, coolers, freezers, and exhaust fans necessary for the equipment to operate according to manufacturer's standards.
Community Impact: Maintaining major HVAC mechanical systems and equipment in reliable working condition will ensure air quality and comfort for the community members and employees in these selected County facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval. This is a time and materials contract.
Project Implications: This contract requires professional licenses, specialty tools, equipment, training, and technician skills to perform periodic service to various major HVAC mechanical systems and equipment for the five (5) selected County facilities.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If this contract is not approved, the County cannot perform the recommended preventive services for the listed facilities in accordance with manufacturer recommendations.
Contract Modification: This is a new request.
Contract & Compliance Information
Exhibits Attached
Exhibit 1: OMNIA Partners Contract #R240901
Exhibit 2: Performance Evaluation
Exhibit 3: Cooperative Purchasing Justification and Approval Form
Contact Information
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$150,000.00 |
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TOTAL: |
$150,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5225-1160: General, Real Estate and Asset Management, Professional Services- $150,000.00 “Subject to availability of funding adopted for FY2026 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2026 |
End Date: 12/31/2026 |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 82
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2025 |
6/30/2025 |