Department
Library
Requested Action
title
Request approval to amend an existing contract - Fulton County Library System, 11RFP78732K-NH, Furniture, Fixtures and Equipment (FF&E) Consulting Services for the Library Capital Improvement Program, Phase II (FCLS-CIP) with Hillsman, Inc. (Alpharetta, GA) in the amount not to exceed $3,425.00 to provide additional changes to the existing scope of the interior design, furniture selection, procurement of furniture and furnishings and installation of all procured items for East Point Library Expansion, MLK Library, Northside Library, and the Peachtree Library. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Arts and Libraries
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☐
District 3 ☒
District 4 ☒
District 5 ☐
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: This amendment will provide additional changes to the existing scope to the interior design services, furniture selection, FF&E documentation and procurement and installation of furniture and furnishings for remaining Library CIP projects: East Point Library Expansion, MLK Library, Northside Library, and the Peachtree Library.
Scope of Work: The Consultant will continue to work with the County’s selected Design/Build teams and representatives for the Library and DREAM in the execution and delivery of the proposed additional services itemized below:
1. East Point Library Expansion
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|
Project Description |
Cost |
|
1 |
Disassemble shelving, end panels and canopy top, relocate and reassemble shelving attach to wall |
$400.00 |
|
2 |
Replacement parts for existing Liat Reading tables |
$225.00 |
|
3 |
Kick plates and Kick pins from Tennsco |
$150.00 |
|
4 |
Task Chairs Seat Cushions |
$450.00 |
|
|
Total Costs |
$1,225.00 |
2. MLK Library
|
|
Project Description |
Cost |
|
1 |
Disassemble shelving, end panels and canopy top, relocate and reassemble shelving attach to wall |
$500.00 |
|
2 |
Additional Metal Canopies |
$150.00 |
|
3 |
3 Form Panel and Hardware for Existing Table |
$150.00 |
|
4 |
Ergonomic Chair and Key Board Tray |
$300.00 |
|
|
Total Costs |
$1,100.00 |
3. Northside Library
|
|
Project Description |
Cost |
|
1 |
Outdoor Furniture |
$600.00 |
|
|
Total Cost |
$600.00 |
4. Peachtree Library
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|
Project Description |
Cost |
|
1 |
Revised Staff Area Layoff |
$500.00 |
|
|
Total Cost |
$500.00 |
Community Impact: This request involves the renovation of libraries in communities throughout the County.
Department Recommendation: The Fulton County Library System recommends approval of this request.
Project Implications: The cost of the requested service will be funded using library bond funds; therefore, it will not impact the County or Library operations.
Community Issues/Concerns: None
Department Issues/Concerns: If this contract amendment is not approved, the Fulton County Library System will not be able to provide additional changes to the existing scope to the interior design, furniture selection, procurement of furniture and furnishings and installation of all procured items.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
11-0900 |
10/5/11 |
$406,315.00 |
|
Amendment No. 1 |
13-0476 |
6/19/13 |
$40,600.00 |
|
Extension No. 1 |
17-0020 |
1/4/17 |
$1,175,274.00 |
|
Amendment No. 2 |
20-0621 |
9/2/20 |
$74,660.00 |
|
Amendment No. 3 |
22-0364 |
5/18/22 |
$50,075.00 |
|
Amendment No. 4 |
23-0632 |
9/20/23 |
$25,300.00 |
|
Amendment No. 5 |
|
|
$3,425.00 |
|
Total Revised Amount |
|
|
$1,775,649.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $3,425.00
Prime Vendor: Hillsman, Inc.
Prime Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $3,425.00 or 100.00%
Total Contract Value: $3,425.00 or 100.00%
Total Certified Value: $3,425.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 5 to Form of Contract
Exhibit 2: Cost Proposal
Exhibit 3: Performance Evaluation
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$406,315.00 |
|
Previous Adjustments: |
$1,365,909.00 |
|
This Request: |
$3,425.00 |
|
TOTAL: |
$1,775,649.00 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
571-650-6500-L010: Library Bond Capital, Library, South Fulton Library Expansion - $3,425.00
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Key Contract Terms |
|
Start Date: Upon BOC Approval |
End Date: Until project completion as determine by Fulton County |
|
Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 91
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
8/22/2024 |
9/11/2024 |