Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 23ITB138782C-JNJ, Glass and Plexiglas Repair and Replacement in the total amount not to exceed $105,000.00 with (A) Brad Construction Company II, LLC (Fayetteville, GA) in an amount not to exceed $30,000.00; and (B) P & E Mirror and Glass, LLC (Atlanta, GA) in an amount not to exceed $75,000.00, to provide glass and Plexiglas repair and replacement on an “as needed” basis” for County facilities. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2025, through December 31, 2025. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Approval to renew existing contracts to provide Glass and Plexiglas Repair and Replacement on “as-needed” basis for Fulton County for FY2025.
Scope of Work: These contracts furnish repair, installation and/or replacement of glass and/or Plexiglas at various locations on an “as needed” basis. The detailed scope of work will vary by individual projects as assigned over the term of the contract. The scope of work includes the removal and replacement of existing damaged glass for items such as, but not limited to, plate glass, table-top glass, storefront glass, passageway door glass, shower door glass, mirrors, glass supplies and materials. Glass products exclude automobiles and truck window glass.
These Countywide contracts are considered a stand-by contract that is used on an “as-needed” basis that provide repairs and replacement of damaged glass and/or Plexiglas due to vandalism of County properties.
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
These are time and material contracts and the requested spending authorities in the total amount of $105,000.00 is sufficient to cover the costs for labor, materials, and pending repairs and replacement of glass windows and Plexiglas projects which is coming out warranty due to increase of climate related damages for FY2025.
Project Implications: These contracts require specialty tools, equipment, training, and skills. Glass and Plexiglas repair and replacement will not be performed in a timely or cost-effective manner if this contract is not approved.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these renewal contracts are not approved, the Department cannot provide glass and Plexiglas repair and replacement for Countywide facilities.
Contract Modification
(A) Brad Construction Company II
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0057 |
1/24/24 |
$65,000.00 |
|
1st Renewal |
|
|
$30,000.00 |
|
Total Revised Amount |
|
|
$95,000.00 |
(B) P & E Mirror and Glass, LLC
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0057 |
1/24/24 |
$40,000.00 |
|
1st Renewal |
|
|
$75,000.00 |
|
Total Revised Amount |
|
|
$115,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $105,000.00
(A)
Prime Vendor: Brad Construction Company II, LLC
Prime Status: African American Male Business Enterprise
Location: Fayetteville, GA
County: Fayette County
Prime Value: $75,000.00 or 100.00%
Total Contract Value: $75,000.00 or 100.00%
Total Certified Value: $75,000.00 or 100.00%
(B)
Prime Vendor: P & E Mirror and Glass, LLC
Prime Status: African American Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $30,000.00 or 100.00%
Total Contract Value: $30,000.00 or 100.00%
Total Certified Value: $30,000.00 or 100.00%
Grand Contract Value: $105,000.00 or 100.00%
Grand Certified Value: $105,000.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Performance Evaluation Reports
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$105,000.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$105,000.00 |
|
TOTAL: |
$210,000.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1116: General, Real Estate and Asset Management, Building Maintenance- $55,000 “Subject to availability of funding adopted for FY2025 by BOC”
Funding Line 2:
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance- $50,000 “Subject to availability of funding adopted for FY2025 by BOC”
|
Key Contract Terms |
|
Start Date: 1/1/2025 |
End Date: 12/31/2025 |
|
Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating:
Brad Construction Company II, LLC 79
P & E Mirror & Glass, LLC 76
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2024 |
6/30/2024 |