Department
Information Technology
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Information Technology, 21ITB1007B-PS, Network Equipment Maintenance & Support, in an amount not to exceed $3,137,962.45, with Presidio Inc. (New York, NY), to provide provisioning, maintenance and support services of network and physical security equipment countywide. This action exercises the second of two renewals options. No renewal options remain. Effective dates: January 1, 2024, through December 31, 2024. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This request of $3,137,962.45 represents a 16% decrease in spending authority in FY2024 over FY2023 due to completion of significant network infrastructure initiatives Countywide to include the Elections Operations Center/Consolidated Warehouse. Requesting authority for replacement of critical end-of-life infrastructure equipment and network support services for all enterprise network system devices impacting key county facilities (Government Center, Libraries, and all 91 remote facilities). All departments Countywide will be impacted by these initiatives.
Key Projects:
• Network Upgrades - Replacement of End of Life/End of Service Cisco Hardware supporting significant infrastructure system components - (Q1-Q3) 2024
• Calabrio Call Recording (Q1-Q2) 2024
• Webex Calling (Q1-Q2) 2024
Scope of Work: Information Technology requests approval for renewal of this contract in support of our Cisco telecommunication, physical security equipment maintenance, and support services County-wide. This contract will provide specialized support and maintenance services as well as the ability to acquire new Cisco voice IP solutions, data, physical security equipment, switches, routers, badge/card readers and virtual machines.
Community Impact: This contract ensures continuity of critical services, operations and support of our existing network infrastructure and devices.
Department Recommendation: Department recommends approval.
Project Implications: This contract is essential to the effective maintenance and support of the County’s network, voice, data and physical security equipment. Disapproval of this agreement will cause disruption to critical network services, support and continuity of operations for Fulton County Government and its citizens of Fulton County.
Community Issues/Concerns: There are no community issues/concerns.
Department Issues/Concerns: If not approved, IT will be unable to provide support services that are critical to County operations.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-1043 |
12/15/2021 |
$2,695,500.00 |
|
1st Renewal |
22-0974 |
12/14/2022 |
$3,652,260.25 |
|
2nd Renewal |
|
|
$3,137,962.45 |
|
Total Revised Amount |
|
|
$9,485,722.70 |
Contract & Compliance Information
Contract Value: $3,137,962.45
Prime Vendor: Presidio Inc.
Prime Status: Non-Minority
Location: New York, NY
County: New York County
Prime Value: $3,137,962.45 or 100.00%
Total Contract Value: $3,137,962.45 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached
Exhibit 1: Potential Projects for 2024
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Contractor Performance
Exhibit 4: Contract Renewal Agreement
Contact Information (Type Name, Title, Agency and Phone)
title
Kevin Kerrigan, Chief Information Officer, Information Technology, 404-612-0057
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$2,695,500.00 |
|
Previous Adjustments: |
$3,652,260.25 |
|
This Request: |
$3,137,962.45 |
|
TOTAL: |
$9,485,722.70 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
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Match Account $: |
|
|
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Fiscal Impact / Funding Source
Funding Line 1:
100-220-2203-1113: General Funds, Information Technology, Data Proc-Systems Dev, Software License, $3,137,962.45 (Smartnet & Flex; Subject to availability and approval of FY2024 capital (Fund 500) and operating budget funding by BOC)
|
Key Contract Terms |
|
Start Date: 1/1/2024 |
End Date: 12/31/2024 |
|
Cost Adjustment: |
Renewal/Extension Terms: No renewal options remain. |
Overall Contractor Performance Rating: 80
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
7/1/2023 |
9/30/2023 |