Department
Real Estate and Asset Management
Requested Action
title
Request approval to extend an existing contract - Department of Real Estate and Asset Management, 17RFP107111K-EC, Project Management Team Services in an amount not to exceed $660,511.29, with The Joint Venture of Heery International, Inc. and McAfee3 Architects (Heery/McAfee3), to continue to provide without disruption, project management services for the Fulton County Urban Redevelopment Capital Improvement Programs; effective April 1, 2025 to December 31, 2026 or until program completion as determined by the County.
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Requirement for Board Action
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Project Management Team (PMT) of The Joint Venture of Heery International, Inc. and McAfee3 Architects (Heery/McAfee3) provides a broad range of project management services and activities to be performed in multiple, often phased, projects at the County’s discretion to meet the County’s needs in implementing its FCURA (Urban Redevelopment) Bonds Capital Improvement Programs.
To date, thirty-eight (38) FCURA Bond Projects have been completed and another five (5) are nearing completion or will be underway, including construction of the new Public Safety Training Center. Total project costs to date and current contractual commitments in the FCURA Bond Capital Improvement Programs amount to approximately $146,000,000. Heery/McAfee3 has provided project management services throughout the FCURA program.
Scope of Work:
This contract provides a broad range of management services and activities for multiple projects over several phases at the County’s discretion to meet the County’s needs in implementing its FCURA Urban Redevelopment Capital Improvement Programs.
Tasks performed by the project management professionals for these programs and assigned projects may include, but not be limited to, the following:
• Program and contract administration
• Program controls
• Project planning and procurement
• Project design management
• Pre-construction on-site project management
• Post construction
• Public information and community outreach
The total requested of $660,511.29 includes project management services as outlined in the following table.
|
Project |
Purpose |
Funding Source |
Cost |
|
Remaining MEP Projects |
Completion of Remaining MEP Projects in the FCURA Capital Improvement Programs |
2021 FCURA |
$28,049.78 |
|
Animal Services Facility |
Extended Warranty period requiring Project Management Services |
2021 FCURA |
$13,645.37 |
|
Public Safety Training Center |
Construction of the New training academy requiring extended Project Management Services based on a Full-Time Project Manager |
2021 FCURA |
$419,279.52 |
|
Program Management |
Administration & Accounting |
2021 FCURA |
$139,490.13 |
|
Total Costs |
|
|
$660,511.29 |
Staffing
Heery/McAfee3’s proposed staffing for the duration of the requested extension is as follows:
|
Staff Position |
Project(s) |
FT/PT |
Completion Date |
|
Program Manager |
All |
PT |
December 31, 2026 |
|
Project Manager #1 |
Remaining MEP Projects |
PT |
September 30, 2026 |
|
Project Manager #2 |
Animal Services Facility |
PT |
December 31, 2026 |
|
Project Manager #3 |
Public Safety Training Center |
FT |
December 31, 2026 |
|
Design Review & Commissioning Agent |
All |
PT |
September 30, 2026 |
Community Impact: This agenda item is necessary to continue to provide Project Management Team Services for the FCURA (Urban Redevelopment) Bonds Capital Improvement Programs purpose of addressing long-term service needs of the community.
Department Recommendation:
The Department of Real Estate and Asset Management recommends approval to extend the existing contract to provide continued project management services for the FCURA (Urban Redevelopment) Bonds Capital Improvement Programs for an additional 21 months.
Project Implications: Failure to approve this contract extension will result in the expiration of the contract agreement and would jeopardize the continued Project Management Services for the FCURA (Urban Redevelopment) Bonds Capital Improvement Programs.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this contract is not extended, DREAM does not have the capacity to manage the remaining projects associated with the FCURA program.
Contract Modification
|
CURRENT CONTRACT HISTORY |
BOC ITEM |
DATE |
DOLLAR AMOUNT |
|
Original Award Amount |
17-0680 |
8/16/17 |
$2,834,424.00 |
|
Change Order No. 1 |
20-0523 |
8/5/20 |
$ 278,420.76 |
|
Contract Extension No. 1 |
20-0702 |
10/7/20 |
$1,940,998.00 |
|
Contract Extension No. 2 |
22-0321 |
5/4/22 |
$ 584,310.00 |
|
Contract Extension No. 3 |
22-0869 |
11/16/22 |
$ 635,356.00 |
|
Contract Extension No. 4 |
23-0780 |
11/1/23 |
$ 756,973.67 |
|
90 Day Contract Extension |
102-364 |
1-1-25 |
$ 250,000.00 |
|
Contract Extension No. 6 |
|
|
$ 660,511.29 |
|
Total Revised Amount |
|
|
$7,940,993.72 |
Contract & Compliance Information
Contract Value: $660,511.29
Prime Vendor: Heery International, Inc./McAfee3 Architects (JV)
Prime Status: Heery International, Inc ($240,756.37 or 36.45%) Non-Minority & McAfee3 Architects ($419,754.92 or 63.55%) African American Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $660,511.29 or 100.00%
Total Contract Value: $660,511.29 or 100.00%
Total Certified Value: $419,754.92 or 63.55%
Exhibits Attached
Exhibit 1: Extension No. 6 to Form of Contract
Exhibit 2: FCURA Program Management Project Fees
Exhibit 3: Performance Evaluation
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$2,834,424.00 |
|
Previous Adjustments: |
$4,446,058.43 |
|
This Request: |
$660,511.29 |
|
TOTAL: |
$7,940,993.72 |
Fiscal Impact / Funding Source
Funding Line 1:
533-520-5200-1190 - FCURA, Project Management, $148.18
Funding Line 2:
533-520-5200-K008-BFAC-Program K008/Phase 533CST- FCURA, MEP Improve Justice Center - $306,585.82
Funding Line 3:
533-520-5200-K009-BFAC- Program K009/Phase 533CST - FCURA, MEP Improve Government Center - $73,889.58
Funding Line 4:
533-520-5200-K010-BFAC- Program K010/Phase 533CST - FCURA, ADA Justice Center - $213,868.31
Funding Line 5:
533-520-5200-K011-BFAC- Program K011/Phase 533CST - FCURA, ADA Government Center - $62,265.77
Funding Line 6:
533-520-5200-K016-BFAC- Program K016/Phase 533CST - FCURA, MEP Medical Examiner Juvenile Justice - $1,416.93
Funding Line 7:
533-520-5200-K021-BFAC- Program K021/Phase 533CST: FCURA, Real Estate and Asset Management, Animal Services Facility - $2,336.70
|
Key Contract Terms |
|
Start Date: 4/1/2025 |
End Date: Program completion |
|
Cost Adjustment: $660,511.29 |
Renewal/Extension Terms: December 31, 2026 |
Overall Contractor Performance Rating: 82
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
2/24/2025 |
3/23/2025 |