Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase the spending authority - Department of Real Estate and Asset Management, 21RFP120820K-CRB-(B), Standby Professional Services for Environmental Engineering & Testing Services in an amount not to exceed $1,800.00 with Atlas Technical Consultants, Inc. (Austin, TX), to provide a second round of infiltration tests for the proposed expansion to the Fulton County Oakhill Child, Adolescent and Family Center located at 2805 Metropolitan Parkway SW, Atlanta, GA 30315. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Approval to increase spending authority to cover costs for a second round of infiltration tests for the proposed expansion to the Fulton County Oakhill Child, Adolescent and Family Center.
Scope of Work: This request for increase in spending authority is expected to cover the costs for a second round of infiltration tests for the proposed expansion to the Fulton County Oakhill Child, Adolescent and Family Center located at 2805 Metropolitan Parkway SW, Atlanta, GA 30315.
The initial proposed cost for geotechnical exploration for the planned building in the amount of $10,700.00 was authorized in April 2023. On May 17, 2023, Fulton County authorized additional infiltration in hand auger borings for $800.00, and additional infiltration tests in the amount of $1,000.00 for increase of $1,800.00, for a total fee to $12,500.00.
A Delivering Order (DO #042123-0709) was issued to Atlas Technical Consultants, LLC in the amount of $10,700.00 on April 21, 2023. Atlas Technical total remaining spending authority has been exhausted ($0.00) and cannot cover the remaining $1,800.00 costs for the second round of infiltration test for the proposed expansion to the Fulton County Oakhill Child, Adolescent and Family Center.
This increase in spending authority will allow Atlas Technical, the Environmental Engineering Consultant, to move forward with a second round of infiltration tests. Without this approval, the proposed expansion to the Fulton County Oakhill Child, Adolescent and Family Center will be delayed.
This contract provides standby environmental engineering and testing services on an “as needed-task order assignment” basis in support of the Department of Real Estate and Asset Management.
The services include but not limited to the following:
1. Basis Services
2. General Scope Requirements
3. Pre-Design and Pre-Construction Activities:
(a) Perform various Land Acquisition functions
(b) Geotechnical, archeological, and environmental surveys
4. Environmental Engineering, Materials Testing & Inspections Services (EETI):
(a) Asbestos, lead based paint and contaminated soil surveys
(b) Geotechnical sampling, testing, and reporting
(c) Water testing & surveys
(d) Phase I & II environmental assessments
5. Indoor Air Quality Services (IAQ):
(a) Qualified visual inspection for identifying indoor microbial and/or chemical contaminant
(b) Direct-reading measurements of temperature, relative humidity, and carbon dioxide in air
(c) Air sampling using IAQ-specific methodologies
(d) Sample analysis performed by a laboratory, accredited, or certified by State of GA EPA
6. Code Required Special Construction Materials Inspection Services (SCMI):
(a) IBC Required Verification and Inspection of Steel Construction
(b) IBC Required Verification and Inspection of Concrete Construction
(c) IBC Required Verification and Inspection of Masonry Construction
(d) Construction Material Testing, Inspections
Community Impact: Contract allows DREAM to test and ensure proper air quality in County facilities visited by the public as well as facilitate environmental testing associated with land acquisitions, construction projects, etc.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to increase spending authority to provide a second round of infiltration tests for the proposed expansion to the Fulton County Oakhill Child, Adolescent and Family Center located at 2805 Metropolitan Parkway SW, Atlanta, GA 30315.
The requested spending authority in the total amount of $1,800.00 is sufficient to cover the additional infiltration testing cost fees:
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|
Task Description |
Cost fee |
|
1 |
Initial Infiltration Testing in Hand Auger |
$800.00 |
|
2 |
Additional Infiltration if Hand Dug Pit and Hand Auger |
$1,000.00 |
|
|
Total Cost |
$1,800.00 |
Project Implications: This increase in spending authority will allow the Environmental Engineering Consultant to move forward with a second round of infiltration tests. Without this approval the proposed expansion to the Fulton County Oakhill Child, Adolescent and Family Center will be delayed.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this increase spending authority not approved, the County does not have the internal capacity, or the expertise, to perform this service in-house.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0568 |
8/4/21 |
$30,000.00 |
|
1st Renewal |
21-0814 |
10/6/21 |
$30,000.00 |
|
2nd Renewal |
22-0657 |
9/21/22 |
$30,000.00 |
|
Increase Spending Authority No. 1 |
|
|
1,800.00 |
|
Total Revised Amount |
|
|
$91,800.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $1,800.00
Prime Vendor: Atlas Technical Consultants, Inc.
Prime Status: Non-Minority
Location: Austin, Texas
County: Travis County
Prime Value: $1,800.00 or 100.00%
Total Contract Value: $1,800.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No.1 to Form of Contract
Exhibit 2: Cost Proposal
Exhibit 3: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$30,000.00 |
|
Previous Adjustments: |
$60,000.00 |
|
This Request: |
$1,800.00 |
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TOTAL: |
$91,800.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5211-1160: General, Real Estate and Asset Management, Professional Services- $1,800.00
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 88
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2023 |
3/31/2023 |