Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval of a recommended proposal - Department of Real Estate and Asset Management, 20RFP127341K-DB, Judge Romae T. Powell-Fulton County Juvenile Justice Facility Building Automation System Upgrades, Air Handling Unit Repairs and Chiller Replacements in the amount of $1,802,591.00 with Trane U.S., Inc. (Atlanta, GA), to provide renovation of the Building Automation System (BAS) upgrades, Air Handling Units Repairs and Chiller Replacement at the Fulton County Judge Romae T. Powell Juvenile Justice Center. Effective upon issuance of Notice to Proceed for a period of 12 months. (REMOVED)
ITEM REMOVED FROM THE REGULAR MEETING AGENDA AS REQUESTED BY THE COUNTY MANAGER
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-374 and 102-375, all competitive sealed proposals shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: This contract furnishing all materials, labor, tools, equipment and appurtenances necessary to provide for the renovation of the Building Automation System (BAS); various repairs to the air handling units, including repairs to piping insulation, heat maintenance tape, etc.; and replacement of the water-cooled chillers at the Fulton County Judge Romae T. Powell Juvenile Justice Center located at 395 Pryor Street, SW Atlanta, GA 30312.
Community Impact: This effort and impact is necessary to restore designated, existing facilities, economically and efficiently, to a condition which is fully functional and flexible in terms of size, suitability and purpose to meet the long-term space and service needs of the constituents and employees of Fulton County.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of the proposal to provide renovation of the Building Automation System (BAS) upgrades, Air Handling Units Repairs and Chiller Replacement at the Fulton County Judge Romae T. Powell Juvenile Justice Center in support of the Department of Real Estate and Asset Management. After review of 4 submitted proposals from qualified firms, the evaluation and consideration of all available information related to the requirements and evaluation criteria of the RFP #20RFP127341K-DB, the Evaluation Committee has determined that the following recommended proposal to Trane U.S., Inc. with the highest score 88.43 out of 100 to provide Building Automation System (BAS) upgrades, Air Handling Units Repairs and Chiller Replacement at the Fulton County Judge Romae T. Powell Juvenile Justice Center. The recommended professional firm has a current contract with Fulton County and has performed very well and highly competent as HVAC Maintenance Contractor for the Department of Real Estate and Asset Management as stated in their performance report. The Project Management will be coordinated by the Department of Real Estate and Asset Management, Project Management Team. The estimated time to complete the required replacement upon receipt of Notice to Proceed and Purchase Order until completion as determined by the County.
Project Implications: Without these upgrades and replacements, the ability to provide proper HVAC services will be impacted. This will allow a more high integrated energy efficient for the Fulton County Judge Romae T. Powell Juvenile Justice Center.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this proposal is not approved, the County does not have the capacity, or the expertise, to perform the BAS upgrades, AHU repairs and chillers replacements in-house in the Fulton County Judge Romae T. Powell Juvenile Justice Center.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $1,802,591.00
Prime Vendor: Trane U.S. Inc.
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $946,360.28 or 52.50%
Subcontractor: ARS Mechanical, LLC
Subcontractor Status: African American Male Business Enterrpise-Certified
Location: Stonecrest, GA
County: DeKalb County
Contract Value: $524,914.50 or 29.12%
Subcontractor: Research Air Flo, Inc.
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Contract Value: $27,219.12 or 1.51%
Subcontractor: Osprey Management
Subcontractor Status: African American Male Business Enterprise-Non-Certified
Location: Marietta, GA
County: Cobb County
Contract Value: $19,828.50 or 1.10%
Subcontractor: Sutton Electric
Subcontractor Status: Non-Minority
Location: Newnan, GA
County: Coweta County
Contract Value: $284,268.60 or 15.77%
Total Contract Value: $1,802,591.00 or 100.00%
Total MFBE Value: $544,743.00 or 30.22%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Evaluation Committee Recommendation Letter
Exhibit 2: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$1,802,591.00 |
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TOTAL: |
$1,802,591.00 |
Grant Information Summary
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In-Kind |
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Approval to Award |
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Fiscal Impact / Funding Source
Funding Line 1:
533-520-5200-K016: FCURA-2019, Real Estate and Asset Management, MEP Medical Examiner/Juvenile Justice - $1,802,591.00
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Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
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Effective upon execution of Contract |
12 month period |