Department
Information Technology
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Information Technology, 21ITB1007B-PS, Network Equipment Maintenance & Support in an amount not to exceed $3,652,260.25 with Presidio Inc. (New York, NY) to provide provisioning, maintenance and support services of network and physical security equipment County-wide. This action exercises the first of two renewal options. One renewal option remains. Effective January 1, 2023, through December 31, 2023. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
This request of ($3,652,260.25) represents a 35% ($956,760.25) increase in spending authority in FY2023 over FY2022 due to significant network infrastructure initiatives Countywide. Requesting authority for replacement of critical end-of-life infrastructure equipment and network support services for all enterprise network system devices impacting key county facilities (Government Center, Libraries, and all 91 remote facilities). All departments Countywide will be impacted by these initiatives.
Key Projects:
• Network Upgrades - Replacement of End of Life/End of Service Cisco Hardware supporting significant infrastructure system components - Initiate in Q1 2023
• Elections Shared Warehouse Spaces - Phase II - Impacting eight (8) Departments - Q1 2023
• Animal Shelter - New Construction - IT Infrastructure Requirements (Q1-Q3) 2023
Scope of Work: Information Technology requests approval for renewal of this contract in support of our Cisco telecommunication, physical security equipment maintenance, and support services County-wide. This contract will provide specialized support and maintenance services as well as the ability to acquire new Cisco voice IP solutions, data, physical security equipment, switches, routers, badge/card readers and virtual machines.
Community Impact: This contract ensures continuity of critical services, operations and support of our existing network infrastructure and devices.
Department Recommendation: Department recommends approval.
Project Implications: Vendors are essential to the effective maintenance and support of the County’s network, voice, data and physical security equipment. Disapproval of this agreement will cause disruption to critical network services, support and continuity of operations for Fulton County Government and its citizens of Fulton County.
Community Issues/Concerns: There are no community issues/concerns.
Department Issues/Concerns: If not approved, FCIT will be unable to provide support services that are critical to County operations.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-1043 |
12/15/21 |
$2,695,500.00 |
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1st Renewal |
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$3,652,260.25 |
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Total Revised Amount |
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$6,347,760.25 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $3,652,260.25
Prime Vendor: Presidio, Inc.
Prime Status: Non-Minority
Location: New York, NY
County: New York County
Prime Value: $3,652,260.25 or 100.00%
Total Contract Value: $3,652,260.25 or 100.00%
Total M/FBE Value: $0.00
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Potential Projects for 2023
Exhibit 2: Contractors Performance Report
Exhibit 3: Contract Renewal Agreement
Exhibit 4: Contract Renewal Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Lateef Ashekun, Interim CIO, Department of Information Technology, (404) 612-0192
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$2,695,500.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$3,652,260.25 |
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TOTAL: |
$6,347,760.25 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
Funding provided by agencies requesting products and services - $1,945,500 .00 (Subject to availability of funding adopted for FY2023 by BOC)
Funding Line 2:
100-220-2203-1113- General Funds, Information Technology, Data Proc-Systems Dev, Software License, $750,000.00 (Smartnet & Flex; Subject to availability of funding adopted by FY2023 by BOC)
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: (1) One-year renewal option remain |
Overall Contractor Performance Rating:3.0
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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8/1/2021 |
7/31/2022 |