Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Department of Public Works, 23ITB458876A-KM, Small Water Meter Installation, in an amount not to exceed $250,000.00 with Jewel of the South, Inc. (Conyers, GA) to provide small water meter installation services. Effective upon BOC approval through December 31, 2025.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Department of Public Works is requesting an increase in spending authority to the 2025 contract renewal 23ITB458876A-KM with Jewel of the South, Inc. (Conyers, GA) in the amount of $250,000.00 to provide additional small water meter installation services. Due to the significant amount of malfunctioning meters identified by the new meter reading contractor, the initial contract amount has been exhausted. In 2025, approximately 305 malfunctioning meters were replaced and 25 new meter installations were completed with their respective milling and paving costs. By increasing the spending authority, we estimate that an additional 150 malfunctioning meters could be replaced.
Community Impact: Failure to provide these services can negatively impact the operational support the Water Services Division provides to the Billing Department because the Water Services Division may not be able to replace existing malfunctioning meters. If malfunctioning meters are not replaced, negative client health and billing issues can ensue.
Department Recommendation: The Department of Public Works recommends approval of the increase in spending authority request.
Project Implications: The procurement of these small water meter installations is necessary to ensure accurate billing of water consumption for all water system customers.
Community Issues/Concerns: No issues/concerns have been raised by constituents or clients regarding this agenda item.
Department Issues/Concerns: The Department has no issues/concerns regarding this agenda item.
Contract Modification:
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0132 |
2/21/2024 |
$620,000.00 |
|
1st Renewal |
24-0572 |
9/04/2024 |
$620,000.00 |
|
Amendment #1 |
|
|
$250,000.00 |
|
Total Revised Amount |
|
|
$1,490,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $250,000.00
Prime Vendor: Jewel of the South
Prime Status: African American Female Busines Enterprise
Location: Conyers, GA
County: Rockdale County
Prime Value: $250,000.00 or 100.00%
Total Contract Value: $250,000.00 or 100.00%
Total Certified Value: $250,000.00 or 100.00%
Exhibits Attached
Exhibit 1: Amendment to the Contract
Exhibit 2: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Adriana Bustillos, Deputy Director, 404-612-7407
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,240,000.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$250,000.00 |
|
TOTAL: |
$1,490,000.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1160: Water & Sewer R&E, Public Works, Professional Services - $250,000.00
|
Key Contract Terms |
|
Start Date: BOC Approval |
End Date: 12/31/2025 |
|
Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2025 |
6/30/2025 |