Department
Real Estate and Asset Management
Requested Action
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 25ITB1483477C-JH, Fire Extinguisher Testing and Maintenance Services in the total amount not to exceed $70,000.00 with (A) Cliff’s Fire Extinguisher Co., Inc. (Woodstock, GA) in the amount not to exceed $30,000.00 and (B) Pye-Barker Fire & Safety, Inc. (Duluth, GA) in the amount not to exceed $25,000.00, and (C) Jones Welding & Industrial Supplies, Inc. (Albany, GA) in the amount not to exceed $15,000.00, to provide fire extinguisher testing and maintenance services on an “as-needed” basis for Fulton County facilities. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2027, through December 31, 2027. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
|
All Districts |
x |
|
District 1 |
|
|
District 2 |
|
|
District 3 |
|
|
District 4 |
|
|
District 5 |
|
|
District 6 |
|
Is this a purchasing item?
Yes
Summary & Background: These contracts furnish all materials, parts, labor, equipment, transportation, and appurtenances necessary to provide on-site fire extinguisher testing and maintenance services for Fulton County facilities.
These are time and material contracts. The total requested amount of $70,000.00, will cover costs associated with the following: 1) inspection labor, 2) replacement of all parts/components found to be deficient during inspections, and 3) replace extinguishers as necessary.
Scope of Work: The scope of work also includes, but not limited to:
1. Identifying all fire extinguishers installed in the designated building, Annual inspection and certification of all fire extinguishers identified. The annual inspection must include verifying the condition of charge, physical state of valves and fittings on the container and replacement of any damaged clips/pins labels etc.
2. Unscheduled and/or emergency refills, re-charging and/or repairing of specified fire extinguishers.
3. Replace fire extinguisher/s where the existing ones are defective, after consulting
representatives of Department of Real Estate and Asset Management.
4. Be prepared to recommend and install new fire extinguishers to bring the building space in compliance with the code.
5. Periodic inspections, including six-year testing and maintenance, 12-year testing and hydrostatic testing were required.
6. Work must be performed in accordance with current edition of NFPA 10, portable fire extinguishers and in accordance with the National Association of Fire Equipment Distributors’ (NAFED) Services and Recharge Manual.
7. The contractor must provide loaner extinguishers when extinguishers are removed for work off-site. The contractor must use Nitrogen or dry compressed air when refilling and/or servicing portable extinguishers with a minimum dew point of -60-degree F. Contractor must provide certificate indicating dew point if dry air is used.
8. The contractor, when performing CO2 continuity test on hose assemblies, shall provide an adhesive label indicating month/year test was performed.
Community Impact: This service ensures the safety of the patrons and County staff by following the fire and life safety codes.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Project Implications: These contracts provide all the necessary fire extinguisher testing, maintenance and replacement services needed to maintain various fire extinguishers at Fulton County north, south, and downtown area locations. Fire and Life Safety Code applicable for buildings mandates that the fire extinguishers must be checked and maintained at least once a year. Fulton County does not have the staff trained or experienced in carrying out this work.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If these renewal contracts are not approved, the Department will not be able to provide fire extinguisher testing and maintenance services Countywide resulting in non-compliance with the national fire code and citation by the State of GA Fire Marshall’s Office.
Contract Modification
(A) Cliff’s Fire Extinguisher Co., Inc.
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
102-369 |
1/1/26 |
$30,000.00 |
|
1st Renewal |
|
|
$30,000.00 |
|
Total Revised Amount |
|
|
$60,000.00 |
(B) Pye-Barker Fire & Safety, Inc.
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
102-369 |
1/1/26 |
$25,000.00 |
|
1st Renewal |
|
|
$25,000.00 |
|
Total Revised Amount |
|
|
$50,000.00 |
(C) Jones Welding & Industrial Supplies, Inc.
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
102-369 |
1/1/26 |
$15,000.00 |
|
1st Renewal |
|
|
$15,000.00 |
|
Total Revised Amount |
|
|
$30,000.00 |
Contract & Compliance Information
Contract Value: $70,000.00
(A)
Contract Value: $30,000.00
Prime Vendor: Cliff’s Fire Extinguisher Co, Inc.
Prime Status: Non-Minority
Location: Woodstock, GA
County: Cherokee County
Prime Value: $30,000.00 or 100.00%
Total Contract Value: $30,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
(B)
Contract Value: $25,000.00
Prime Vendor: Pye-Barker Fire & Safety, Inc.
Prime Status: Non-Minority
Location: Duluth, GA
County: Gwinnett County
Prime Value: $25,000.00 or 100.00%
Total Contract Value: $25,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
(C)
Contract Value: $15,000.00
Prime Vendor: Jones Welding & Industrial Supplies, Inc.
Prime Status: Non-Minority
Location: Albany, GA
County: Cherokee County
Prime Value: $15,000.00 or 100.00%
Total Contract Value: $15,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Grand Total Value: $70,000.00 or 100.00%
Grand Certified Value: -0-
Exhibits Attached
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Performance Evaluations
Exhibit 3: Contract Renewal Evaluation Form
Exhibit 4: Performance Improvement Plans
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$70,000.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$70,000.00 |
|
TOTAL: |
$140,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1116: General, Real Estate and Asset Management, Building Maintenance- $50,000.00 “Subject to availability of funding adopted for FY2027 by BOC”
Funding Line 2:
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance- $20,000.00 “Subject to availability of funding adopted for FY2027 by BOC”
|
Key Contract Terms |
|
Start Date: 1/1/2027 |
End Date: 12/31/2027 |
|
Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating:
Cliff’s Fire Extinguisher Company, Inc. 70
Pye-Barker Fire & Safety 79
Jones Welding & Industrial Supplies, Inc. 70
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2026 |
6/30/2026 |