Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Public Works, 22ITB093A-KM, Fire Hydrants Maintenance and Repairs in the amount not to exceed $200,000.00 with American Flow Service, LLC (Conyers GA), to provide fire hydrants maintenance and repairs. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2025, through December 31, 2025. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Department of Public Works recommends approval to renew the existing contract to provide fire hydrant maintenance and repairs.
Scope of Work: This contract furnishes all materials, labor, tools, equipment, and appurtenances necessary for providing fire hydrant maintenance and repairs for the Department of Public Work. This is an indefinite quantity unit price contract.
Community Impact: Fire hydrants need to be maintained to ensure that they are properly operating for use by the various Fire Departments within the North Fulton Water System to extinguish fires when called upon during emergencies.
Department Recommendation: The Department of Public Works requests approval to renew the existing contract.
Project Implications: There are four (4) city Fire Departments, Milton, Alpharetta, Roswell, and Johns Creek, within the North Fulton Water System. Each Fire Department reports any fire hydrant issues to Fulton County as they are discovered. The fire hydrant maintenance and repair contract allows Fulton County to address these problems promptly. Proper maintenance of the water distribution system ensures effective fire extinguishing capabilities and maintains customer safety and confidence in the water system.
Community Issues/Concerns: None that are known by the Public Works Department.
Department Issues/Concerns: The Department of Public Works has no issues or concerns with this agenda item.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0248 |
04/12/2023 |
$200,000.00 |
|
1st Renewal |
23-0717 |
10/18/2023 |
$200,000.00 |
|
2nd Renewal |
|
|
$200.000.00 |
|
Total Revised Amount |
|
|
$600,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $200,000.00
Prime Vendor: American Flow Service, LLC
Prime Status: Non-Minority
Location: Conyers GA
County: Rockdale County
Prime Value: $200,000.00 or 100.00%
Total Contract Value: $200,000.00 or 100.00%
Total Certified Value: $0.00
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Nick Ammons, Deputy Director, Public Works, 404-612-7530
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$400,000.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$200,000.00 |
|
TOTAL: |
$600,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1160: Water & Sewer R & E, Public Works, Professional Services - $200,000.00.
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Key Contract Terms |
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Start Date: 1/1/2025 |
End Date: 12/31/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: No renewal option remains |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
9/23/2023 |
6/21/2024 |