Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of lowest responsible bidder - Department of Public Works, 20ITBC101020A-CJC, Water Meters in the amount of of $750,000.00 with Delta Municipal Supply Company (Lawrenceville, GA), to provide water meters. Effective upon execution of contract through December 31, 2021 with two renewal options.
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The contract provides the water meters to be installed at new water service connections and for repairs and replacement of current service locations.
Community Impact: Failure to procure/ maintain these items in stock can negatively impact the operational support the Water Services Division has to install water meters in a timely manner. Subsequent negative constituent or client health and billing issues can ensue if not procured efficiently.
Department Recommendation: The Department of Public Works recommends approval of lowest responsible bidder to Delta Municipal Supply Company with two renewal options.
Project Implications: The efficient procurement of water meters are necessary to ensure accurate billing of water consumption for all water system customers.
Community Issues/Concerns: No issues/concerns have been raised by constituents or clients regarding this agenda item.
Department Issues/Concerns: The Department has no issues/concerns regarding this agenda item.
History of BOC Agenda Item: New Procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $750,000.00
Prime Vendor: Delta Municipal Supply Co.
Prime Status: Non-Minority
Location: Lawrenceville, GA
County: Gwinnett County
Prime Value: $750,000.00 or 100%
Subcontractor: None
Total Contract Value: $750,000.00 or 100%
Total M/FBE Value: $-0-
Exhibits Attached
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Contractor Performance Report
Exhibit 3: Recommendation Award Memo
Contact Information (Type Name, Title, Agency and Phone)
title
Nick Ammons, Deputy Director, Public Works, 404-612-7530
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$0.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$750,000.00 |
|
TOTAL: |
$750,000.00 |
Grant Information Summary
|
Amount Requested: |
. |
☐ |
Cash |
|
Match Required: |
. |
☐ |
In-Kind |
|
Start Date: |
. |
☐ |
Approval to Award |
|
End Date: |
. |
☐ |
Apply & Accept |
|
Match Account $: |
. |
|
|
Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1450: Water & Sewer R & E, Public Works, Maintenance Supplies - $500,000.00
Funding Line 2:
203-540-5400-W046: Water & Sewer R & E, Public Works, Water Meter Replacements - $250,000.00
Funding Line 3:
.
Funding Line 4:
.
Funding Line 5:
.
|
Key Contract Terms |
|
Start Date: 1/20/2021 |
End Date: 12/31/2021 |
|
Cost Adjustment: . |
Renewal/Extension Terms: Two renewal options |
Overall Contractor Performance Rating: 4.0
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
6/30/2020 |
9/30/2020 |