Department
Real Estate and Asset Management
Requested Action
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Request approval of a statewide contract - Department of Real Estate and Asset Management, SWC 99999-001-SPD0000154-0001, Facility Maintenance Solutions in the amount of $406,771.00 with CGL Facility Management, LLC (Fayetteville, GA) to provide facility maintenance services for the new Fulton County Animal Services Facility located at 1251 Fulton Industrial Boulevard, NW, Atlanta, GA 30318. Effective dates January 1, 2024 through July 14, 2024. (HELD ON 12/6/23) (APPROVED)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-462, request for approval of statewide contracts of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Board of Commissioners approved the use of this statewide contract to provide maintenance service for the County’s new Animal Services facility beginning in November 2023 (grand opening) through December 31, 2023. This request will secure maintenance services from January 1, 2024, through July 14, 2024, when the current statewide contract expires.
Scope of Work: The contractor will be required to provide facility management and technical expertise to effectively maintain the interior equipment, systems, and spaces in accordance with manufacturer/builder recommendations for the preventive maintenance as well as perform corrective maintenance (repairs) on an as-needed basis. The systems to be maintained include, but are not limited to, the following:
• Heating Ventilation and Air Conditioning systems (HVAC)
• Electrical Distribution Systems including emergency generators
• Plumbing and Sewer Systems
• Fire Alarm System
• Fire Sprinkler System
• Security Systems
The Contractor shall develop and implement an effective, consistent, and documented preventive maintenance program. The program will target system performance, life cycle cost, energy consumption, and safety. The total price includes an additional 10% in spending authority to cover the cost of materials associated with corrective maintenance per the terms and conditions of the contract.
The contractor shall provide a skilled workforce with the necessary qualifications, certifications, and experience to perform the requested services.
Staff onsite hours are defined as Monday-Friday 7AM-7PM and Saturday 7AM- 3PM. Sunday is an on-call basis only.
Community Impact: County Wide - Alpharetta, Atlanta, Chattahoochee Hills, College Park, East Point, Fairburn, Hapeville, Johns Creek, Milton, Mountain Park, Palmetto, Roswell, Sandy Springs, South Fulton, Union City
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Project Implications: Failure to approve this item will result in the County not being able to maintain the facility as is necessary to ensure the optimum operation and/or performance of the facility.
Community Issues/Concerns: The community wants the County to provide a safe and secure environment for the animals that reside in the shelter.
Department Issues/Concerns: If this statewide contract is not approved, DREAM does not have the internal resources necessary to render adequate and timely maintenance service to the new facility.
Contract Modification: This is a new request.
Contract & Compliance Information
N/A
Exhibits Attached
Exhibit 1: SWC Benefits Sheet
Exhibit 2: SWC#99999-001-SPD0000154-0001
Exhibit 3: Contractor’s Performance Report
Exhibit 4: Justification Form for Use of Statewide Contract
Contact Information title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772.
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0 |
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Previous Adjustments: |
$0 |
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This Request: |
$406,771.00 |
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TOTAL: |
$406,771.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Approval to Award |
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End Date: |
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Apply & Accept |
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Fiscal Impact / Funding Source
Funding Line 1:
100-335-S210-1116: General, Emergency Management, Buildings - Maint & Repair,
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 7/14/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: NA
Would you select/recommend this vendor again?
Yes
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Report Period End: |
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