Department
Real Estate and Asset Management
Requested Action
title
Request approval to increase spending authority - Department of Real Estate and Asset Management, 23ITB138805C-GS, Carpet, Carpet Installation and Repair Services Countywide in a total amount not to exceed $50,000.00, with (B) HPI Floor, LLC (Atlanta, GA), to cover the costs for replacement of carpet due to damaged sewer line at the HJC Bowden Senior Multipurpose Center. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
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All Districts |
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District 1 |
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District 2 |
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District 3 |
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District 4 |
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District 5 |
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District 6 |
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Is this a purchasing item?
Yes
Summary & Background: The requested increase of $50,000.00 will ensure the replacement of flooring/carpet expected to be impacted by repairs to approximately 120 linear feet of 4-inch sanitary plumbing lines at the HJC Bowden Senior Multipurpose Center located at 2885 Church Street, East Point, GA 30344.
Scope of Work: This contract furnishes all materials, labor, tools, equipment, and appurtenances necessary to provide carpet and carpet tile installation and repair to facilities countywide. Also, these contracts are a vital part of our ability to maintain safe, functional, and aesthetically sound facilities. Without this contract, flooring within Fulton County facilities could go without necessary maintenance and provide for a potentially hazardous environment. The deterioration of floor coverings in many well-traveled locations like court rooms and public corridors could be a cause for tripping hazards and health hazards from deteriorating carpets.
The Scope of Work includes, but not limited to:
• Removal and reinstallation of existing furniture when required
• Removal and disposal of existing carpet/carpet tiles
• Installation of new variety of carpet tiles in accordance with product manufactures
Community Impact: This contract is necessary to maintain safe, functional, and comfortable flooring for the patrons and employees in County facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Project Implications: The requested authority increase will ensure flooring/carpet is replaced in a timely manner following a major subsurface plumbing repair.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this increase in spending is not approved, the Department does not have the resources, specialty tools, or equipment to provide immediate carpet replacement at the HJC Bowden Senior Center.
Contract Modification
(B) HPI Floors, LLC
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
24-0270 |
4/17/24 |
$125,000.00 |
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1st Renewal |
24-0683 |
10/16/24 |
$125,000.00 |
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2nd Renewal |
25-0703 |
9/17/25 |
$125,000.00 |
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Increase Spending Authority No. 1 |
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$50,000.00 |
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Total Revised Amount |
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$425,000.00 |
Contract & Compliance Information
Contract Value: $50,000.00
Prime Vendor: HPI Floor, LLC
Prime Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $50,000.00 or 100.00%
Total Contract Value: $50,000.00 or 100.00%
Total Certified Value: $50,000.00 or 100.00%
Exhibits Attached
Exhibit 1: Amendment No. 1 to Form of Contract
Exhibit 2: Performance Evaluation
Exhibit 3: Cost Proposal
Contact Information
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$125,000.00 |
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Previous Adjustments: |
$250,000.00 |
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This Request: |
$50,000.00 |
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TOTAL: |
$425,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1116: General, Real Estate and Asset Management, Building Maintenance - $50,000.00
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2026 |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 76
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2026 |
6/30/2026 |