Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a recommended proposal - Department of Public Works, 23RFP139483K-DB, TSPLOST Program Management Services in the amount not to exceed $118,000.00 with Goodwyn Mills Cawood, LLC. (GMC), program management services in the execution of the Transportation Special Purpose Local Option Sales Tax (TSPLOST). Effective January 1, 2024 through December 31, 2024 with two (2) one (1) year renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-375, all competitive sealed proposals shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Infrastructure and Economic Development
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: Program management services will include the preparation of reports and technical memorandum, conducting meetings, and following all requirements contained in SB369 to ensure Fulton County’s compliance. Since the fall of 2020, the TSPLOST program has been managed by the Department of Public Works with the assistance of a consultant in order to remain in compliance with the state requirements, while the individual cities involved in the program have managed the specific transportation improvement projects.
Scope of Work: The consultant will be responsible for the following major work elements between the award of the contract through the end of the current TSPLOST Program.
A. Capital Project Tracking
B. Monthly Financial Distribution
C. Citizen Oversight Council Meetings
D. Annual audit of the TSPLOST Program
E. Special Service
The detailed scope of work is attached as Exhibit 3.
Community Impact: There is no direct impact to the community with this program management contract. However, indirectly, the proper management of the TSPLOST program is necessary to meet all the state requirements related to the program.
Department Recommendation: The Department of Public Works recommends approval.
Project Implications: Without proper TSPLOST program management, Fulton County will not be in compliance with the state requirements that allow for the collection of additional sales tax for transportation improvements.
Community Issues/Concerns: No community issues or concerns have been raised by the community to the Department of Public Works.
Department Issues/Concerns: The Department of Public Works does not have any concerns with the proposed scope of work presented by the consultant.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $118,000.00
Prime Vendor: Goodwyn Mills and Cawood, LLC
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $118,000.00 or 100.00%
Total Contract Value: $118,000.00 or 100.00%
Total Certified Value: $0.00
Exhibits Attached
Exhibit 1: Evaluation Committee Recommendation Letter
Exhibit 2: Contract Performance Report
Exhibit 3: Detailed Scope of Work
Contact Information
David Clark, Director, Department of Public Works,
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$118,000.00 |
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TOTAL: |
$118,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
308-540-5401-1160: TSPLOST, Public Works, Professional Services
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: Two renewal options |
Overall Contractor Performance Rating: 100
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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06/27/023 |
9/26/2023 |