Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval to utilize Cooperative Purchasing - Department of Real Estate and Asset Management, North Georgia Fuel Cooperative (NGFC) Contract #BL113-20, Gasoline and Diesel Fuel in the total amount of $1,840,500.00 with (A) James River Solutions, LLC, (Ashland, VA) in the amount of $613,500.00; (B) Colonial Oil Industries, Inc. (Savanah, GA) in the amount of $613,500.00; and (C) Petroleum Traders Corporation (Fort Wayne, IN) in the amount of $613,500.00 to provide gasoline and diesel fuel for Fulton County-wide fleet. Effective dates: March 01, 2021 through February 28, 2022, with four renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-455, requests for approval to utilize cooperative purchasing or GSA purchase contracts of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: Fulton County participates in the North Georgia Fuel Cooperative which was formed to purchase gasoline and diesel fuels in high volumes in order to obtain discount pricing. This cooperative consists of the following metro governmental agencies: DeKalb County and BOE, Cobb County and BOE, Gwinnett County and BOE, Jackson County, Fulton County, Forsyth County, Dawson County, Rockdale County, City of Atlanta, City of Gainesville, City of Marietta, City of Covington, and City of Smyrna. Gwinnett County served as the Principal Procurement Agency for this fuel contract.
Community Impact: All participants will have the benefit of discount pricing through this cooperative action.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to utilize Cooperative Purchasing Contracts to provide gasoline and diesel fuel services County-wide.
Expenditure History: $650,141 in FY2020, $815,023 in FY2019, $953,639 in FY2018
Project Implications: Joining this cooperative agreement provides benefits which resulted in discount pricing through this action.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If these contracts are not approved, then the fuel will have to be purchased at retail costs which will immediately increase the County spending.
Contract Modification: “New Procurement.”
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
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Exhibits Attached
Exhibit 1. NGFC #BL113-20, Gasoline and Diesel Fuel Award
Exhibit 2: Contractors Performance Reports
Exhibit 3: Copy of Bid #BL113-20
Contact Information:title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$1,840,500.00 |
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TOTAL: |
$1,840,500.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
FY2021: 700-520-5223-1712, Internal Services, Real Estate and Asset Management, Gasoline -$1,533,750 (10 months ) FY 2022: 700-520-5223-1712, Internal Services, Real Estate and Asset Management, Gasoline -$306,750 (2 months), Pending availability of funds adopted for 2022 BOC approval
Funding Line 2:
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Key Contract Terms |
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Start Date: 3/1/2021 |
End Date: 2/28/2022 |
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Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: Four one-year renewal options |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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3/1/2021 |
2/28/2022 |