Department
Information Technology
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Fulton County Information Technology (FCIT), 20RFP1007B-EC, Wireless Communication Service and Devices, in an amount not to exceed $1,613,959.91 with AT&T Mobility National Accounts, LLC ("AT&T") (Columbia, MD) to provide wireless communication services and equipment. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2022 to December 31, 2022. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: FCIT recommends approval to renew the existing contract to provide wireless communication services and equipment to the County. FCIT provides project oversight, monitors usage, provides information to Department Heads, makes recommendations for phone service shutdowns and makes adjustments to usage plans where it is deemed economically advantageous to the County. Fulton County Government employs wireless technologies to support the communication needs of assigned County staff. The County currently maintains a wireless inventory of approximately 1,700 devices which includes cellular phones, android devices, and wireless/ broadband modem cards. The approval of this award will allow the County to receive all new wireless devices and receive the following features and benefits:- $0.00 cost for wireless devices, and (broadband) modems: No charge for a net new device/equipment with new activation. Implementation of technology to improve coverage in county facilities with service problems, the jail, basement of Government and Justice Centers, Juvenile Court, etc. - Dedicated Account Team to assist in support and maintenance services.- Dedicated Secure Account Portal that allows department heads the tools necessary to review usage of their respective department's wireless units and ensure use is in compliance with County policy. - Administration and assignment of wireless equipment is governed by County Policy and Procedure 600-52 Mobile Communications Equipment. The policy sets the guidelines for proper use of this type of equipment. FCIT serves as the contract & resource administrator for wireless services. -- -Online tools and reports are provided to each agency monthly to ensure proper utilization and to promote efficient usage.
Community Impact: Fulton County staff will receive new devices, therefore being able to serve the public more efficiently.
Department Recommendation: FCIT recommends approval.
Project Implications: If this item is not approved, County staff will not be able to effectively communicate using wireless devices.
Community Issues/Concerns: There are no community concerns with this item.
Department Issues/Concerns: There are no departmental concerns with this item.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0969 |
12/16/20 |
$1,674,240.00 |
|
1st Renewal |
|
10/20/2021 |
$1,613,959.91 |
|
Total Revised Amount |
|
|
$3,288,199.91 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $1,613,959.91
Prime Vendor: AT&T Mobility National Accounts, LLC
Prime Status: Non-Minority
Location: Columbia, MD
County: Howard County
Prime Value: $1,613,959.91 or 100.00%
Total Contract Value: $1,613,959.91 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contractor Performance Report
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Contract Renewal Agreement Form
Contact Information (Type Name, Title, Agency and Phone)
title
Glenn Melendez, CIO Information Technology, (404) 612-0192
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,674,240.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$1,613,959.91 |
|
TOTAL: |
$3,288,199.91 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
General Fund: Each agency will utilize identified funds for wireless equipment and services for Object Code 1494- Mobile Telephone (Pending BOC approval of 2022 budget).
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
|
Cost Adjustment: $1,613,959.91 |
Renewal/Extension Terms: 1 of 2 |
Overall Contractor Performance Rating: 4.0
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
7/1/2021 |
9/30/2021 |