Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of extend an existing contract - Public Works Department, 22ITB136410K-BKJ, Pine Valley Phase 2A Interceptor Sewer Replacement at no additional cost for extension of “time only” with Wade Coots Company, Inc (Austell, GA) to provide all labor, material and equipment to remove and replace approximately 4,062 feet of 30” to 48” RCP gravity sewer pipe with 54” HOBAS fiberglass pipe and epoxy coated precast concrete manholes. Effective upon Boc approval through March 31, 2025. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☒
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Department of Public Works requests approval to extend “time only” with Wade Coots Company, Inc. (Austell, GA) to provide construction Management services for the Pine Valley Sewer Replacement Phase 2A project.
Scope of Work: The Pine Valley Sewer Replacement Phase 2A project involves supplying all necessary labor, equipment, and materials for installing 4,062 linear feet of 54-inch Hobas sanitary sewer pipe.
The original contract approved by the Board of Commissioners on May 3, 2023 (Agenda #23-0313) had a completion date of July 16, 2024. However, design modifications were required as a result of unforeseen site conditions, which included rock and concrete structures encountered in the field. The new completion date will be March 31, 2025.
Community Impact: The Pine Valley Sewer Replacement Phase 2A project will increase the capacity of the sewer lines for future flows allowing the community to grow and prevent sanitary sewer spills due to old defective pipes.
Department Recommendation: The Department of Public Works recommends approval to extend time only to the existing contract.
Project Implications: Without the repair and replacement of the sewer lines, they may fail and cause major spills that will detrimentally impact the environment.
Community Issues/Concerns: No concerns have been raised to Public Works staff.
Department Issues/Concerns: Public Works does not have any concerns or issues.
Contract Modification:
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0313 |
05/03/2023 |
$7,536,975.00 |
|
Amendment #1 |
102-364 |
07/17/2024 |
$750,000.00 |
|
Amendment #2 |
|
|
$.00 |
|
Total Revised Amount |
|
|
$8,286,975.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $Time Extension
Prime Vendor: Wade Coots Company, Inc.
Prime Status: Non-Minority
Location: Austell, GA
County: Cobb County
Prime Value: $00.00
Subcontractor: D &G Boring, Inc.
Subcontractor Status: Non-Minority
Location: Smyrna, GA
County: Cobb County
Contract Value: $00.00
Subcontractor: UWS, Inc.
Subcontractor Status: Non-Minority
Location: Trion, GA
County: Chattooga County
Contract Value: $00.00
Subcontractor: Lori’s Transportation
Subcontractor Status: African American Male Business Enterprise
Location: Alpharetta, GA
County: Fulton County
Contract Value: $00.00
Subcontractor: T & J Industries
Subcontractor Status: African American Male Business Enterprise
Location: Stonecrest, GA
County: DeKalb County
Contract Value: $00.00
Total Contract Value: $Time Extension
Total Certified Value: $Time Extension
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment to Contract
Exhibit 2: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Roy Barnes, Deputy Director, Public Works 404-612-6317
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$7,536,975.00 |
|
Previous Adjustments: |
$750,000.00 |
|
This Request: |
$0.00 |
|
TOTAL: |
$8,286,975.00 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-S165: Water & Sewer R & E, Public Works, Misc. Sewer Line Project
|
Key Contract Terms |
|
Start Date: 10/15/2024 |
End Date: 3/31/2025 |
|
Cost Adjustment: |
Renewal/Extension Terms: No Renewal Option |
Overall Contractor Performance Rating: 94
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
2/22/2024 |
5/21/2024 |