DEPARTMENT
Real Estate and Asset Management
REQUESTED ACTION
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Request approval to utilize cooperative purchasing - Department of Real Estate and Asset Management, North Georgia Fuel Cooperative (NGFC) Contract #BL051-23, Gasoline and Diesel Fuel in an total amount not to exceed $2,331,442.00 with (A) James River Solutions, LLC, (Ashland, VA) in an amount not to exceed $940,000.00; (B) Boswell Oil Company (Athens, GA) in an amount not to exceed $730,721.00; and (C) Sunoco, LP (Dallas, TX) in an amount not to exceed $660,721.00, to provide gasoline and diesel fuel for Fulton County fleet vehicles. Effective dates: September 1, 2025, through August 31, 2026. (APPROVED)
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REQUIREMENT FOR BOARD ACTION
In accordance with Purchasing Code Section 102-462, requests for approval to utilize cooperative purchasing or GSA purchase contracts of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
STRATEGIC PRIORITY AREA RELATED TO THIS ITEM
Open and Responsible Government
COMMISSION DISTRICTS AFFECTED
All Districts ?
District 1 ?
District 2 ?
District 3 ?
District 4 ?
District 5 ?
District 6 ?
IS THIS A PURCHASING ITEM?
Yes
SUMMARY & BACKGROUND: Gwinnett County served as the Principal Procurement Agency for this fuel contract. This contract is a five-year contract, with an initial term of one year and four renewal options. The County is utilizing the North Georgia Fuel Cooperative to purchase fuel and spending authority must be established and approved annually.
The Gwinnett County Board of Commissioners on August 15, 2023, approved the initial Contract #BL051-23, Gasoline and Diesel Fuel Contract with three (3) fuel suppliers (Primary: James River Solutions, LLC, Secondary: Sunoco, LP, and Tertiary: Boswell Oil Company), to provide gasoline and diesel fuel on an Annual Contract with an effective term from September 1st through August 31st each year, with four (4) renewal options. Because we are utilizing a cooperative purchasing contract, the County's contract terms must align with the terms of the Principal Procurement Agency.
Now, DREAM is requesting approval to utilize cooperative purchasing authority in the total amount not to exceed $2,331,442.00 to cover the costs for the anticipated annual expenditures for gasoline and diesel fuel purchases through the end of the12-month period which ends August 31, 2026. This represents the second of four cooperative purchasing options, with two options remaining.
Scope of Work: Fulton County participates in the North Georgia Fuel Cooperative that was created to purchase gasoline and diesel fuels in bulk quantities to obtain discount pricing. This cooperative consists of the following metro governmental agencies: City of Atlanta, City of Covington, City of Gainesville, City of Marietta, City of Smyrna, Cobb County Government, Cobb County Board of Education, Dawson County, DeKalb County Government, DeKalb County Board of Education, Fulton County Government, Forsyth County, Gwinnett County, Gwinnett County Board of Education, Jackson County, and Rockdale County.
Community Impact: None that the Department is aware of.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Project Implications: Joining this cooperative agreement provides benefits which resulted in discount pricing.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If these contracts are not approved, the County could not purchase gasoline and diesel fuel at retail costs which will immediately increase County's spending.
CONTRACT MODIFICATION
(A) JAMES RIVER SOLUTIONS, LLC
CURRENT CONTRACT HISTORY
BOC ITEM
DATE
DOLLAR AMOUNT
Original Award Amount
23-0885
12/6/23
$940,000.00
1st Cooperative Purchasing Option
24-0746
11/6/24
$940,000.00
2nd Cooperative Purchasing Option
$940,000.00
Total Revised Amount
$2,820,000.00
(B) BOSWELL OIL COMPANY
CURRENT CONTRACT HISTORY
BOC ITEM
DATE
DOLLAR AMOUNT
Original Award Amount
23-0885
12/6/23
$695,721.00
1st Cooperative Purchasing Option
24-0746
11/6/24
$730,721.00
2nd Cooperative Purchasing Option
$730,721.00
Total Revised Amount
$2,157,163.00
(C) SUNOCO, LP
CURRENT CONTRACT HISTORY
BOC ITEM
DATE
DOLLAR AMOUNT
Original Award Amount
23-0885
12/6/23
$695,721.00
1st Cooperative Purchasing Option
24-0746
11/6/24
$660,721.00
2nd Cooperative Purchasing Option
$660,721.00
Total Revised Amount
$2,017,163.00
CONTRACT & COMPLIANCE INFORMATION (Provide Contractor and Subcontractor details.)
Not Applicable
EXHIBITS ATTACHED (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: NGFC #BL051-23
Exhibit 2: Performance Evaluations
Exhibit 3: Cooperative Purchasing Justification and Approval Form- Gasoline and Diesel Fuel
CONTACT INFORMATION (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
CONTRACT ATTACHED
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Yes
PREVIOUS CONTRACTS
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Yes
TOTAL CONTRACT VALUE
Original Approved Amount:
$2,331,442.00
Previous Adjustments:
$2,331,442.00
This Request:
$2,331,442.00
TOTAL:
$6,994,326.00
FISCAL IMPACT / FUNDING SOURCE
Funding Line 1:
700-520-5223-1712: Internal Services, Real Estate and Asset Management, Gasoline- $600,000.00 (for 4-months in FY2025) and $1,731,442.00 (for 8-months in FY2026) "Pending availability of funding adopted for FY2026 by BOC"
KEY CONTRACT TERMS
Start Date:
9/1/2025
End Date:
8/31/2026
Cost Adjustment:
Click here to enter text.
Renewal/Extension Terms:
Second of four-year options
OVERALL CONTRACTOR PERFORMANCE RATING:
James River Solutions, LLC 88
Boswell Oil Company 88
Sunoco, LP 82
Would you select/recommend this vendor again?
Yes
Report Period Start:
Report Period End:
10/1/2024
6/30/2025