Department
Information Technology
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase the spending authority - Fulton County Information Technology, 21ITB0101B-EC(A), Countywide Audio-Visual Services and Systems in the amount of $700,817.74 with Audio Visual Innovations, Inc., AVI-SPL, LLC (Duluth, GA) for the consolidated warehouse construction required by the end of 2022. Effective upon the BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Fulton County Information Technology (“FCIT”) recommends an increase in spending authority of the existing Countywide Audio-Visual Services and Systems contract. Fulton County is constructing a new consolidated warehouse (Warehouse D Project)
Scope of Work: FCIT recommends an increase in spending authority of the existing Countywide Audio-Visual Services and Systems contract. Fulton County is constructing a new consolidated warehouse (Warehouse D Project), that will replace the current warehouse. The new warehouse will house several Fulton County Departments, to include, but not be limited to, Elections, Sheriff, Emergency Management Agency, Marshal and FCIT. This facility will require installation of audio-visual systems, operational maintenance and support. The products and services will include video conference equipment components, installation of turn-key complex multipoint video conference system, wiring, cabinetry, electrical and sound systems.
Community Impact: : New and improved systems will provide better communication and visualization options for the aforementioned agencies.
Department Recommendation: FCIT recommends approval of this item.
Project Implications: The increase in spending authority under this contract will allow necessary AV installations to be scheduled and installed without impeding the current construction for the consolidated warehouse.
Community Issues/Concerns: There are no community concerns with this approval request.
Department Issues/Concerns: There are no community concerns with this approval request.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0272 |
04/14/2021 |
$259,000.00 |
|
1st Renewal |
21-0905 |
11/17/2021 |
$220,000.00 |
|
Increase Spending Authority |
|
|
$700,817.74 |
|
Total Revised Amount |
|
|
$1,179,817.74 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $700,817.74
Contract Value: $700,817.74
Prime Vendor: Audio Visual Innovations, Inc. (AVI-SPL, LLC)
Prime Status: Non-Minority
Location: Duluth, GA
County: Gwinnett County
Prime Value: $700,817.74 or 100.00%
Total Contract Value: $700,817.74 or 100.00%
Total M/FBE Value: $0.00
Exhibits Attached
Exhibit 1: Contractors Performance Report (AVI)
Exhibit 2: AVI Contractor’s Quote
Exhibit 3: Contract Amendment No 1
Contact Information (Type Name, Title, Agency and Phone)
title
Lateef Ashekun, Interim CIO, Department of Information Technology, (404) 612-0192
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$259,000.00 |
|
Previous Adjustments: |
$220,000.00 |
|
This Request: |
$700,817.74 |
|
TOTAL: |
$1,179,817.74 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
500-220-2200-C601: Capital, Information Technology, Warehouse Project D
|
Key Contract Terms |
|
Start Date: 1/1/2022 |
End Date: 12/31/2022 |
|
Cost Adjustment: $700,817.74 |
Renewal/Extension Terms: 2 |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2022 |
12/31/2022 |