Department
Registration & Elections
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a statewide contract - Registration and Elections, SWC# 99999-001-SPD0000136, Temporary Staffing Services - Clerical & Light in the total amount not to exceed $12,831,466.31 with (A) Abacus Corporation (Morrow, GA) in an amount not to exceed $5,190,476.43; and (B) Dover Staffing, Inc. (Smyrna, GA) in an amount not to exceed $7,640,989.88, to provide temporary staffing services for the Presidential Preference Primary (PPP), Presidential Primary Election and the Presidential Primary Run-off Elections. Effective January 1, 2024, through June 30, 2024. (HELD ON 12/6/23) (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Fulton County Code Section 102-462, requests for approval of statewide contracts of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: To provide temporary staffing services for the Presidential Preference Primary (PPP), Presidential Primary Election and the Presidential Primary Run-off Elections.
Scope of Work: The statewide contract will provide supplemental staffing services to prepare and conduct the above-mentioned scheduled elections.
To successfully conduct a county-wide election, the Registration and Elections Department needs to hire approximately 779 workers. The County is not equipped to manage that workload of recruiting and hiring the mass amount. Thus, it is essential to contract these services to a professional recruitment vendor, in order to meet the necessary volume of staff for each election. The Department of Registration and Elections recommends approval of statewide contract to provide temporary staffing services for the Presidential Preference Primary (PPP), Presidential Primary Election and the Presidential Primary Run-off Elections.
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Presidential Preference Primary March 12, 2024 |
Presidential Primary Election May 21, 2024 |
Presidential Primary Run-off Election June 18, 2024 |
Total |
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Abacus Corporation |
$2,622,660.50 |
$1,914,149.21 |
$653,666.72 |
$5,190,476.43 |
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Dover Staffing, Inc |
$3,136,586.36 |
$3,056,887.36 |
$1,447,516.16 |
$7,640,989.88 |
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Total |
$5,759,246.86 |
$4,971,036.57 |
$2,101,182.88 |
$12,831,466.31 |
Community Impact: It will have a negative effect on the community, if the voter registration and elections’ process is not handled efficiently due to shortage of staff for all areas needed to conduct a countywide election.
Department Recommendation: The Department of Registration and Elections recommends approval.
Project Implications: The approval of statewide contract to provide temporary staffing services will ensure the Department to follow state election laws.
Community Issues/Concerns: Early Voting and Election Day poll locations may not properly staff.
Department Issues/Concerns: Supplemental staff will assist with preparation and conduct of all elections. If the statewide contract is not approved, the Department may not be able to meet state mandated deadlines.
Contract Modification:
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $12,831,466.31
(A)
Contract Value: $5,190,476.43
Prime Vendor: Abacus Corporation
Prime Status: Non-Minority
Location: Morrow, GA
County: Clayton County
Prime Value: $5,190,476.43 or 100.00%
Subcontractor: None
Total Contract Value: $5,190,476.43 or 100.00%
Total Certified Value: $0.00 or 0.00%
(B)
Contract Value: $7,640,989.88
Prime Vendor: Dover Staffing, Inc.
Prime Status: African American Female Business Enterprise
Location: Smyrna, GA
County: Cobb County
Prime Value: $7,640,989.88 or 100.00%
Subcontractor: None
Total Contract Value: $7,640,989.88 or 100.00%
Total Certified Value: $7,640,989.88 or 100.00%
Grand Contract Value: $12,831,466.31 or 100.00%
Grand Certified Value: $7,640,989.88 or 59.55%
Exhibits Attached:
Exhibit 1: Statewide Contracts
Exhibit 2: Bid Pricing Sheet
Contact Information (Type Name, Title, Agency and Phone)
title
Nadine Williams, Director, Registration and Elections, 404-612-3130
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$12,831,466.31 |
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TOTAL: |
$12,831,466.31 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-265-2656-1160: General, Registration & Elections, Professional Services - $ $5,759,246.86 (pending 2024 budget approval)
Funding Line 2:
100-265-2654-1160: Elections, Registration & Elections, Professional Services - $4,971,036.57 (pending 2024 budget approval)
Funding Line 3:
100-265-2655-1160: General, Registration & Elections, Professional Services - $2,101,182.88 (pending 2024 budget approval)
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 6/30/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: |