Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval of a recommended proposal - Finance Department, 20RFP11091208C-MH, Annual Cost Allocation Plan in the amount of $53,400.00 with MAXIMUS, Inc., (Reston, VA) to prepare the Fulton County annual Cost Allocation Plan to comply with the requirements of 2 CVR Part 200 effective upon BOC approval through December 31, 2021, with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-374 and 102-375, all competitive sealed proposals shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The Finance Department requests approval of recommended proposal for professional services with MAXIMUS, Inc. These services involve the development and preparation of Fulton County’s Cost Allocation Plan which comply with the requirements of 2 CFR Part 200 (Uniform Grant Guidance) and will be used as a basis for charging indirect costs to Fulton County’s various Special Revenue and Enterprise Funds. Additionally, the consultants will prepare an indirect cost rate proposal for the contractual services provided to the Fulton County Board of Health. Federal and State granting agencies require the preparation of a Cost Allocation Plan in accordance with 2 CFR Part 200 in order to charge administrative cost (indirect costs) to federal and state funded programs.
Community Impact: No direct community impact
Department Recommendation: Finance recommends approval.
Project Implications: These services involve the development and preparation of Fulton County’s Cost Allocation Plan which comply with the requirements of 2 CFR Part 200 (Uniform Grant Guidance) and will be used as a basis for charging indirect costs to Fulton County’s various Special Revenue grants and Enterprise Funds.
Community Issues/Concerns: None
Department Issues/Concerns: Federal and State granting agencies require the preparation of a Cost Allocation Plan in accordance with 2 CFR Part 200 in order to charge administrative cost (indirect costs) to federal and state funded programs.
Contract Modification New Procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $53,400.00
Prime Vendor: Maximus Consulting Services, Inc.
Prime Status: Non-Minority
Location: Reston, VA
County: Fairfax County
Prime Value: $37,380.00 or 70.00%
Subcontractor: KBMD & Associates
Subcontractor Status: African American Business Enterprise- Non-Certified
Location: Nashville, TN
County: Davidson County
Contract Value: $16,020.00 or 30.00%
Total Contract Value: $53,400.00 or 100.00%
Total M/FBE Value: $16,020.00 or 30.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Evaluation Committee Recommendation letter
Exhibit 2: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
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Hakeem Oshikoya, Finance Director, 404-612-7641
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
0 |
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This Request: |
$53,400.00 |
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TOTAL: |
$53,400.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Approval to Award |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-999-S200-1257: General, Non-Agency, Cost Allocation
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Key Contract Terms |
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Start Date: Upon approval |
End Date: 12/31/2021 |
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Cost Adjustment: $53,400 |
Renewal/Extension Terms: Click here to enter text. |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
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