Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval of the lowest responsible bidder - Department of Public Works, 21ITB000019A-CJC, Water Meter Reading in the amount of $442,550.00 with Bermex, Inc. (Stow, OH), to provide water meter reading services. Effective January 1, 2022 through December 31, 2022 with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Department of Public Works recommends approval to award to the lowest responsible bidder, Bermex, Inc. to provide water meter reading services.
Scope of Work: The awarded contractor will provide daily water meter readings and completion of field service orders for the water distribution system in the North Fulton County Service Area. In order to accurately bill and collect funds for water used and sewage treated, the quantity of water used by customers of the North Fulton County Water System is continuously metered. Water meters are read on a monthly or bi-monthly basis to determine the quantity used and associated charges to be billed. The contractor will be required to complete approximately 2,000 meter reads per work day, as assigned by the Departments of Public Works and Finance.
Community Impact: Without accurate meter reading, the Public Works and Finance Departments are not able to ensure timely and accurate collection of fees for delivery of water service.
Department Recommendation: The Department of Public Works recommends approval to award contract to Bermex, Inc. with two renewal options.
Project Implications: Billing and collections will be severely impacted if these services are not provided.
Community Issues/Concerns: Public Works is not aware of any Community Issues or concerns.
Department Issues/Concerns: The Departments of Public Works has no issues or concerns.
Contract Modification: New Procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $442,550.00
Prime Vendor: Bermex, Inc
Prime Status: Non-Minority
Location: Clinton Township, MI
County: Macomb County
Prime Value: $ 442,550.00 or 100.00%
Total Contract Value: $442,550.00 or 100.00%
Total M/FBE Value: -0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Contractor Performance Report
Exhibit 3: Recommendation of Award
Contact Information (Type Name, Title, Agency and Phone)
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Nick Ammons, Deputy Director, Public Works 404-612-7530
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
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Previous Adjustments: |
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This Request: |
$442,550.00 |
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TOTAL: |
$442,550.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-2112-1160: Water & Sewer Revenue, Public Works, Professional Services - $442,550.00
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: Two renewal options |
Overall Contractor Performance Rating: 4.0
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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2/4/2021 |
9/30/2021 |